Finding Text
2022-001: Suspension and Debarment Federal agency: U.S. Department of Agriculture Federal program: TEFAP Federal Assistance Listing Number: 10.569 Pass-Through Agency: MDHS Office of Economic Opportunity Pass-Through Number(s): 201293 Award Period:10/1/21-9/30/22 Type of Finding: Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: Per Uniform Guidance 200.214 Suspension and Debarment, the Organization is subject to debarment and suspension regulations, which restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. Condition: We noted there was no documentation to support a search was performed on a subrecipient prior to entering into a contract for services to ensure the subrecipient was not suspended or debarred. Questioned costs: None Context: For a sample of subrecipient subaward agreements tested, we noted there was no documentation supporting a review to ensure the vendor was not suspended or debarred. Cause: The Organization has not followed its formal procurement policy manual as it relates to suspension and debarment. Effect: Without the proper procedure in place, the Organization may enter into a contract with a subrecipient who has been suspended or debarred resulting in unallowable costs being incurred. Repeat Finding: No Recommendation: We recommend the Organization follow its procurement policy that includes procedures for suspension and debarment. Views of responsible officials and planned corrective actions: There is no disagreement with the finding.