Finding Text
Criteria: Contract requires City of Antelope to comply with procurement regulations. Condition: The City of Antelope was unable to obtain documentation to support that procurement procedures were followed that aligned with Oregon procurement regulations and Uniform Guidance. Minutes were received that report 7 bids received, to support some procurement process was attempted. Cause: City of Antelope water project required procurement procedures to be performed according to Uniform Guidance and State standards when more restrictive. Effect or potential effect: City of Antelope appears to have received multiple proposals and performed a procurement process to comply with the contract requirements; however, documentation was not available in enough detail to confirm the procurement process was performed according to the requirements. Cotext: This was the only project that required procurement and therefore it is considered an isolated incident.Recommendation: City of Antelope should perform better recordkeeping with limitataions on where documents may be stored to avoid any loss of records that may have been created.