Finding 585200 (2023-002)

Condition: Reports required to be submitted under the Federal Funding Accountability and Transparency Act (FFATA) were not submitted timely during the year ended June 30, 2023. Management has made progress on the prior year finding. Certain reports were submitted for fiscal year 2023 that were not submitted for the prior year. However, certain reports were not submitted timely during fiscal year 2023 due to the timing of the prior year finding. Criteria: Under the requirements of FFATA (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252, the Department is required to submit reports to the Federal Funding Accountability and Transparency Act Subaward Reporting System for any subawards of $30,000 or more. Reports are due by the end of the month following the month in which the prime awardee awards any sub-award equal to or greater than $30,000. Context: FFATA reports were submitted for the programs, however, they were not submitted within their due dates. Cause: The Department has not implemented the proper controls to ensure all required FFATA reports are submitted to the federal agency timely. Effect: FFATA reports were submitted after their due dates. Questioned Costs: None Repeat Finding: This is a repeat and modified finding. Recommendation: We recommend that the Department ensure that adequate controls are in place to ensure that report due dates are met. Current Status/Plan of Action: ASD Staff from the Contracts and Procurement and Grants Management Bureau are working with Division Staff to gather the appropriate data to report and submit the Federal Funding Accountability and Transparency Act (FFATA). ASD did submit the FFATA report, however, we will work to ensure that this report is submitted timely. We will complete resolution of this finding during fiscal year 2024. Responsible Person: Grants Bureau Chief and Procurement Bureau Chief.