FAC Explorer

Finding 584366 (2023-002)

- Repeat Finding
Requirement
N
Questioned Costs
-
Year
2023
Accepted
2024-01-09
Audit: 10337
Organization: Morehouse School of Medicine, Inc., Subsidiary and Affiliate (GA)
Auditor: Bdo USA PC

AI Summary

  • Core Issue: The School failed to report student enrollment status changes to NSLDS on time, affecting compliance with federal requirements.
  • Impacted Requirements: Timely updates for graduation, withdrawal, and enrollment status must be made within 30 days, and error corrections must be submitted within 10 days.
  • Recommended Follow-Up: Enhance policies to ensure timely reporting, implement an automated notification system, and review student records weekly for accuracy.

Finding Text

FINDING 2023-002 Federal Program Information: Student Financial Assistance Cluster (ALN: 84.268) Criteria or Specific Requirement (Including Statutory, Regulatory or Other Citation): N. Enrollment Reporting – The School is required to update students’ statuses on the National Student Loans Data System (“NSLDS”) website if they graduate, withdraw or drop to less than half-time status during the fiscal year within 30 days of the date the School becomes aware of the change in enrollment status. Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. According to the Federal Student Aid Handbook, schools are required to certify enrollment for all students who are included on their roster file scheduled at least every two months, and within 15 days of the date that NSLDS sends a roster file to the school or its third-party servicer. Any errors identified and returned by NSLDS in an Error/Acknowledgement file should be corrected and resubmitted within 10 days. Additionally, Institutions are responsible for accurately reporting the significant data elements that ED considers high risk under the Program-Level Record on the NSLDS website. Condition: During our testing of student enrollment reporting, we noted the following exceptions: • For 8 of 25 students selected for testing, the School failed to submit the student’s graduated or withdrawn status to NSLDS within the required timeframe. • Multiple error records identified in Error/Acknowledgment files were not corrected within the required timeframe. • For 1 of 25 selected students, there was no Program-Level Record on the NSLDS website to verify the school accurately reported the required significant data elements required by the ED. Cause: Administrative oversight with respect to enrollment reporting requirements. Effect or Potential Effect: The School is not properly following its policies and procedures in place to ensure that compliance is maintained with respect to all aspects of enrollment reporting. Context: We tested a sample of 25 students and found exceptions as noted in the condition. This is a condition identified per review of the School’s compliance with specified requirements using a statistically valid sample. Identification as a Repeat Finding: This is a repeat finding from prior year. This was reported as finding 2022-002 in the 2022 report. Recommendation: We recommend that the School enhance its policies and procedures to ensure that all status changes are submitted to the NSLDS website within the required timeframe, error records are corrected and submitted timely and all required data elements are reported on the NSLDS website. Views of Responsible Officials and Planned Corrective Actions: We agree. We understand that status changes must be submitted, and errors must be corrected in the National Student Clearinghouse and NSLDS in a timely manner. We will review our procedures to ensure proper recording of these changes by NSLDS based on our submission to the National Student Clearinghouse. Additionally, we will implement the following processes: • An automated monitoring notification system that will alert us within the established timeframe of status changes to ensure accuracy in both third-party systems. • Change in our submission process to the National Student Clearinghouse from 30 days to occur weekly to ensure timely reporting to NSLDS. Additionally, all student records contained in the NSLDS for the Academic Term will be reviewed every month and the student roster will be reviewed weekly for accuracy in both third-party systems.

Categories

Student Financial Aid Subrecipient Monitoring Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $42.17M
84.031 Higher Education_institutional Aid $13.72M
84.425 Education Stabilization Fund $9.87M
93.647 Social Services Research and Demonstration $1.67M
93.397 Cancer Centers Support Grants $1.46M
93.297 Teenage Pregnancy Prevention Program $1.44M
93.838 Lung Diseases Research $1.34M
93.135 Centers for Research and Demonstration for Health Promotion and Disease Prevention $947,056
93.822 Health Careers Opportunity Program $874,121
93.516 Affordable Care Act (aca) Public Health Training Centers Program $710,237
93.350 National Center for Advancing Translational Sciences $634,498
93.912 Rural Health Care Services Outreach, Rural Health Network Development and Small Health Care Provider Quality Improvement $371,862
93.286 Discovery and Applied Research for Technological Innovations to Improve Human Health $370,468
93.310 Trans-Nih Research Support $333,279
93.853 Extramural Research Programs in the Neurosciences and Neurological Disorders $329,693
47.083 Integrative Activities $328,940
93.958 Block Grants for Community Mental Health Services $301,797
93.266 Health Systems Strengthening and Hiv/aids Prevention, Care and Treatment Under the President's Emergency Plan for Aids Relief $284,634
47.074 Biological Sciences $277,610
93.145 Aids Education and Training Centers $260,137
93.243 Substance Abuse and Mental Health Services_projects of Regional and National Significance $237,381
93.307 Minority Health and Health Disparities Research $231,735
93.844 Acl Centers for Independent Living, Recovery Act $227,802
93.279 Drug Abuse and Addiction Research Programs $227,002
93.867 Vision Research $211,241
93.137 Community Programs to Improve Minority Health Grant Program $181,405
93.393 Cancer Cause and Prevention Research $180,996
93.959 Block Grants for Prevention and Treatment of Substance Abuse $177,084
10.855 Distance Learning and Telemedicine Loans and Grants $156,724
93.117 Preventive Medicine Residency $146,575
93.421 Strengthening Public Health Systems and Services Through National Partnerships to Improve and Protect the Nation’s Health $144,623
93.426 Improving the Health of Americans Through Prevention and Management of Diabetes and Heart Disease and Stroke $142,302
14.889 Choice Neighborhoods Implementation Grants $124,844
47.070 Computer and Information Science and Engineering $98,418
93.113 Environmental Health $77,336
11.028 Connecting Minority Communities Pilot Program $76,104
93.788 Opioid Str $71,734
93.837 Cardiovascular Diseases Research $67,207
93.638 Aca-Transforming Clinical Practice Initiative: Practice Transformation Networks (ptns) $66,508
93.000 Office of Logistics and Office of Administration Cobb Scholars Program $50,900
93.172 Human Genome Research $49,337
93.184 Disabilities Prevention $48,268
93.000 Evidence-Informed Interventions to Improve Provider Communication with Racial and Ethnic Minority Patients $44,156
93.107 Area Health Education Centers Point of Service Maintenance and Enhancement Awards $41,612
47.076 Education and Human Resources $40,304
64.054 Research and Development $29,135
93.110 Maternal and Child Health Federal Consolidated Programs $29,121
93.011 National Organizations of State and Local Officials $24,506
93.855 Allergy, Immunology and Transplantation Research $23,765
93.866 Child Health and Human Development Extramural Research $19,280
93.989 International Research and Research Training $17,984
93.879 Medical Library Assistance $15,261
93.456 Cdc Undergraduate Public Health Scholars Program (cups): A Public Health Experience to Expose Undergraduates Interested in Minority Health to Public Health and the Public Health Professions $12,874
93.839 Blood Diseases and Resources Research $9,496
12.420 Military Medical Research and Development $6,134
93.859 Biomedical Research and Research Training $6,104
93.129 Technical and Non-Financial Assistance to Health Centers $3,995
43.003 Exploration $3,971
93.847 Diabetes, Digestive, and Kidney Diseases Extramural Research $3,559
93.242 Mental Health Research Grants $1,786
32.006 Covid-19 Telehealth Program $1,360
93.865 Child Health and Human Development Extramural Research $529