Finding Text
2023-001
Program Name: Student Financial Aid Cluster
Assistance Listing Numbers/Names: 84.007 Federal SEOG
84.033 Federal Work Study
84.063 Federal Pell Grant
84.268 Federal Direct Loans
Federal Agency: U.S. Department of Education
Compliance Requirement: Enrollment Reporting
Questioned Costs: Not applicable
Criteria: In accordance with CFR sections 674.19(f), 685.309(b), and 690,83(b)(2), "upon receipt of an enrollment report from the Secretary (U.S. Department of Education, Secretary of Education), a school must update all information included in the report and return the report to the Secretary, in the manner and format prescribed by the Secretary and within the timeframe prescribed by the Secretary. Unless it expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under Title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a halftime basis for the period for which the loan was intended."
Condition: We reviewed a sample of 40 students who received financial aid and had enrollment status changes during the fiscal year. Of the 40 students tested, two students had no enrollment history reported to the NSLDS despite being enrolled continuously since Fall 2022.
Population and Sample Size:
Effect: A student's enrollment status determines eligibility for in-school status, deferment, and grace periods, as well as for the payment of interest subsidies all of which are negatively impacted by inaccurate and late reporting.
Cause: Both students were initially included in the enrollment data batch transmitted to the NSLDS but were rejected due to a social security number or name mismatch. The College did not review the NSLDS Enrollment Errors Report and therefore did not ascertain that the students were rejected. Because of this lack of review, no correction was made to each student error within 10 days, resulting in an inaccurate and untimely status in the NSLDS database.
Recommendation: We recommend the College implement a process to review the NSLDS Enrollment Errors Report each time an enrollment file is submitted to identify any rejected students and correct errors within the required 10 days after submission.