Finding 58413 (2022-002)

-
Requirement
A
Questioned Costs
-
Year
2022
Accepted
2022-11-20
Audit: 55004
Organization: Regional School Unit 34 (ME)

AI Summary

  • Core Issue: Meal counts reported for federal subsidies were inaccurate due to clerical errors.
  • Impacted Requirements: Accurate meal counts are essential for proper federal subsidy calculations.
  • Recommended Follow-Up: Management should verify and recalculate meal count documentation before submitting claims.

Finding Text

2022-002 ? U.S. Department of Agriculture, For the Period July 1, 2021 through June 30, 2022, Assistance Listing #10.553 ? #10.559 Child Nutrition Cluster Criteria: Accurate meal counts and reporting are required for the proper calculation of federal subsidy. Statement of Condition: During our testing of meal counts we noted numerous instances where meal counts did not tie to the amounts reported on claims forms. Cause: Clerical errors caused meal counts to be under or over-reported. Effect: The School Unit received too little or too much federal subsidy due to incorrect meal counts. Recommendation: Management should review and recalculate supporting documentation from the individual schools before including meal counts on monthly claim forms. Questioned Costs: None

Corrective Action Plan

Management response/corrective action plan: Will go back to POS system so it will be done electronically and not by hand. Will be sure to do more training if we have to manually count in the future.

Categories

Reporting School Nutrition Programs

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
10.555 National School Lunch Program $649,131
84.010 Title 1a - Disadvantaged $593,000
84.425 Elementary and Secondary School Emergency Relief 2 - Covid $485,362
84.027 Local Entitlement $357,683
84.425 Elementary and Secondary School Emergency Relief 1 - Covid $345,442
10.553 National School Lunch Program - Breakfast Program $242,783
84.425 Elementary and Secondary School Emergency Relief 3 - Covid $79,551
84.367 Title Iia - Supporting Effective Instruction $71,794
84.424 Title Iva - Student Support and Academic Enrichment $56,703
10.555 Donated Commodities $36,978
10.559 Summer Food Service Program $29,720
10.560 State Administrative Expenses for Child Nutrition $29,048
84.027 Local Entitlement - Arp - Covid $27,535
84.173 Preschool Grants $11,562
84.173 Preschool Grants - Arp - Covid $6,195
10.649 Pandemic Ebt Administrative Costs $3,070
10.558 Child and Adult Care Food Program $737