Finding Text
2023-001 - Inaccurate submission of Accurate Student Enrollment Change to the National Student
Loan Data System (NSLDS)
Grantor: U.S. Department of Education
Program Name: Student Financial Assistance Cluster
Award Names: Federal Pell Grant Program and Federal Direct Loan Program
Award Year: 7/1/2022 - 6/30/2023
Award Number: Not applicable
Assistance Listing Numbers: 84.063 and 84.268
Criteria:
In accordance with 34 CFR 690.83(b)(2) and 685.309, institutions are required to report enrollment
information under the Federal Pell Grant and Federal Direct Loan programs through NSLDS. The
enrollment information, inclusive of Campus Level and Program Level data, must be reviewed, updated
and validated by the institution in a timely manner. Furthermore, specific to the Federal Direct Loan
program, for a student that received a Direct Loan and was enrolled or accepted for enrollment at the
institution, and the student had ceased to be enrolled on at least a half-time basis or failed to enroll on at
least a half-time basis for the period for which the loan was intended, the institution must report the
change within 60 days from which the change was identified.
Condition:
We reviewed a sample of twenty-five students enrolled at the University who received either Pell and/or
Direct Loans and had a change of enrollment status during the fiscal year. Of the twenty-five students
tested, one student was reported to NSLDS with an inaccurate enrollment status.
Questioned Costs:
None
Cause:
The root cause for the improper reporting was insufficient training resulting in the clerical error and related
improper reporting.
Effect:
A student’s enrollment status determines eligibility for in-school status, deferment, and grace periods, as
well as for the payment of interest subsidies all of which are impacted by inaccurate. reporting.
Recommendation:
We recommend the University perform the following:
● Update the enrollment status for this particular student
● Ensure all individuals involved in processing student enrollment changes are aware of the University’s
policies and procedures to process that change accurately and timely and
● Update the data included in the roster detail that is submitted to NSC and ultimately to NSLDS to
ensure enrollment reporting changes are accurately reported.