Finding Text
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.268, 84.033, 84.007, 84.063, 84.379
Award Period: August 1, 2022 to July 30, 2023
Type of Finding:
• Significant Deficiency in Internal Control over Compliance
• Other matter
Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits.
Condition: We noted that 3 of 40 students did not have their withdrawal date correctly reported to NSLDS.
Questioned Costs: None reported
Context: Staff turnover led to the incorrect date being grabbed from the withdrawal/leave forms to be reported to NSLDS.
Cause: The University’s processes and controls did not ensure that student status dates were properly and accurately reported to NSLDS.
Effect: The NSLDS system is not updated with the correct student information which can cause the students to not properly enter the repayment period.
Repeat Finding: No
Recommendation: We recommend the University review its reporting procedures to ensure that students’ statuses are accurately reported to NSLDS as required by regulations.
Views of Responsible Officials: There is no disagreement with the audit finding.