Finding 57953 (2022-001)

Ref. No. Compliance and Internal Control over Compliance Findings 2022-001 Reporting - Significant Deficiency Federal Agency: Department of Health and Human Services Pass-Through Entity: State of Hawaii Department of Human Services Assistance Listing No.: 93.558 Program: Temporary Assistance for Needy Families (TANF) Criteria: Uniform Guidance 2 CFR 200.329(c)(1) states that the non-Federal entity must submit performance repots at the interval required by the Federal awarding agency or pass-through entity to best inform improvements in program outcomes and productivity. The sub-recipient agreement entered into with the State of Hawaii Department of Human Services required that a quarterly Maintenance of Effort (MOE) Expenditure Report be submitted no later than thirty (3) calendar days following the end of each quarter. Condition: During our audit, we noted two (2) quarters reviewed where the quarterly MOE was submitted more than 30 days after the quarter end. Cause: Lack of adherence to reporting requirements exhibited by key accounting personnel. Effect: Without an effective internal control system, untimely reporting could result in the misrepresentation of data and could adversely affect program outcomes and future funding. Recommendation The Organization should improve processes and procedures to ensure that quarterly reports required by the pass-through entity are completed and submitted on a timely basis. Views of Responsible Officials and Planned Corrective Action The Organization agrees with the finding and the recommendation. See Part IV Correction Action Plan.