FAC Explorer

Finding 577685 (2021-008)

Material Weakness
Requirement
A
Questioned Costs
$1
Year
2021
Accepted
2023-11-06
Audit: 2371
Organization: Kentucky State University (KY)
Auditor: Blue & CO LLC

AI Summary

  • Core Issue: Lost revenue for Fall 2021 was calculated incorrectly, leading to an overstatement of $688,691.
  • Impacted Requirements: The calculation did not align with the Uniform Guidance, which requires consistent measurement of baseline and lost revenue.
  • Recommended Follow-Up: The University should enhance its federal grant administration by improving internal controls and ensuring staff are trained to manage funds properly.

Finding Text

Information on the Federal Program: HEERF HBCU Portion (CFDA Number 84.425J) – U.S. Department of Education Criteria: Consistent with the cost principles of the Uniform Guidance (2 CFR part 200 subpart E), the calculation of lost revenue must measure the amount of baseline revenue and lost revenue consistently. Condition and context: Lost Revenue for Fall 2021 was calculated by applying the year over year percent increase in dining revenue to the Fall 2020 dormitory revenue and subtracting that amount from the actual Fall 2021 dormitory revenue. Questioned Cost: $688,691 Cause: To measure the amount of baseline revenue and lost revenue consistently, lost revenue should have been calculated by subtracting Fall 2020 dormitory revenue from Fall 2021 revenue. Effect: Lost Revenue was incorrectly calculated and therefore overstated. Recommendation: We recommend the University improve its administration of federal grant funds. KSU should allocate sufficient staff and resources to ensure grant funds are spent in accordance with federal statutes, regulations, and the terms and conditions of the various federal awards. Specifically, the University should implement and maintain an effective system of internal controls over the administration of federal funds to ensure funds are spent appropriately and in accordance with the specific grant requirements. This includes establishing a chain of command that has the skills and knowledge to administer the funds and to ensure internal controls are not circumvented or overridden.

Categories

Questioned Costs Allowable Costs / Cost Principles Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1239 2021-006
    Significant Deficiency
  • 1240 2021-007
    Significant Deficiency
  • 1241 2021-007
    Significant Deficiency
  • 1242 2021-007
    Significant Deficiency
  • 1243 2021-008
    Material Weakness
  • 1244 2021-009
    Significant Deficiency
  • 1245 2021-010
    Significant Deficiency
  • 1246 2021-011
    Significant Deficiency
  • 1247 2021-012
    Significant Deficiency
  • 1248 2021-013
    Significant Deficiency
  • 1249 2021-013
    Significant Deficiency
  • 1250 2021-013
    Significant Deficiency
  • 1251 2021-013
    Significant Deficiency
  • 1252 2021-013
    Significant Deficiency
  • 1253 2021-013
    Significant Deficiency
  • 1254 2021-014
    Significant Deficiency
  • 1255 2021-015
    Significant Deficiency Repeat
  • 1256 2021-016
    Significant Deficiency
  • 1257 2021-017
    Significant Deficiency
  • 577681 2021-006
    Significant Deficiency
  • 577682 2021-007
    Significant Deficiency
  • 577683 2021-007
    Significant Deficiency
  • 577684 2021-007
    Significant Deficiency
  • 577686 2021-009
    Significant Deficiency
  • 577687 2021-010
    Significant Deficiency
  • 577688 2021-011
    Significant Deficiency
  • 577689 2021-012
    Significant Deficiency
  • 577690 2021-013
    Significant Deficiency
  • 577691 2021-013
    Significant Deficiency
  • 577692 2021-013
    Significant Deficiency
  • 577693 2021-013
    Significant Deficiency
  • 577694 2021-013
    Significant Deficiency
  • 577695 2021-013
    Significant Deficiency
  • 577696 2021-014
    Significant Deficiency
  • 577697 2021-015
    Significant Deficiency Repeat
  • 577698 2021-016
    Significant Deficiency
  • 577699 2021-017
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $9.94M
84.063 Federal Pell Grant Program $5.44M
10.205 Payments to 1890 Land-Grant Colleges and Tuskegee University $2.37M
10.512 Agriculture Extension at 1890 Land-Grant Institutions $2.32M
21.019 Coronavirus Relief Fund $1.17M
10.524 Scholarships for Students at 1890 Institutions (b) $679,830
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $659,700
84.031 Higher Education_institutional Aid $564,938
84.007 Federal Supplemental Educational Opportunity Grants $477,592
84.038 None $402,440
84.382 Strengthening Minority-Serving Institutions $379,340
84.425 Education Stabilization Fund $324,758
84.047 Trio_upward Bound $313,865
84.042 Trio_student Support Services $273,771
93.910 Family and Community Violence Prevention Program $186,602
47.076 Education and Human Resources $127,215
84.033 Federal Work-Study Program $121,024
10.514 Expanded Food and Nutrition Education Program $105,682
47.083 Integrative Activities $98,934
10.202 Cooperative Forestry Research $95,362
10.311 Beginning Farmer and Rancher Development Program $89,927
10.001 Agricultural Research_basic and Applied Research $76,984
16.726 Juvenile Mentoring Program $53,977
93.658 Foster Care_title IV-E $38,391
10.025 Plant and Animal Disease, Pest Control, and Animal Care $37,325
10.215 Sustainable Agriculture Research and Education $35,202
10.216 1890 Institution Capacity Building Grants $34,174
47.079 Office of International Science and Engineering $15,465
10.443 Outreach and Assistance for Socially Disadvantaged and Veteran Farmers and Ranchers $8,777
10.200 Grants for Agricultural Research, Special Research Grants $7,693
10.500 Cooperative Extension Service $6,763
10.902 Soil and Water Conservation $3,518
10.515 Renewable Resources Extension Act and National Focus Fund Projects $3,259
15.815 National Land Remote Sensing_education Outreach and Research $1,998
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $1,875
10.310 Agriculture and Food Research Initiative (afri) $200