Finding Text
Type: Federal Award, Significant Deficiency, Noncompliance over Reporting
CFDA Number:
U.S. Department of Housing
14.218 Community Development Block Grant
U.S. Department of Treasury
21.019 Coronavirus Relief Fund
Criteria/Requirement:
Quarterly and annual reports should be prepared, reviewed, and timely submitted to funding agencies.
Condition/Context:
Certain Quarterly and annual reporting were not reviewed and/or submitted; two out of two reports tested for 14.218 were submitted timely; however, no record of review prior to submission was provided. Final report for 21.019 program was not submitted.
Cause:
There was no control in place to monitor completion and document review and submission of the required reports.
Effect:
Reports may be inaccurate and not submitted timely to agencies.
Questioned Costs:
None.
Recommendation:
Controls, such as a calendar tracker, should be implemented to monitor timely completion and submission of required reports. In addition, there should be a documented review of the report data before submission.
Management's Response:
The Organization will fully utilize the spreadsheet /database that is in place with key federal contract requirements and deadlines. This document will be reviewed monthly by the program and finance team to ensure reports and submitted on a timely basis. Additional tools will be utilized to facilitate roles and responsibilities and reporting requirements.