Finding Text
2023-003 Record Keeping of Tenant Files
Condition:
Tenant files are not being completed based on compliance requirements of HUD.
Criteria:
Tenant files should be maintained to ensure all compliance requirements of HUD are completed timely
and appropriately.
Cause:
Tenant files are not being maintained with complete and accurate information. Information such as
annual recertification letters, support for rent calculations, and move in/out checklist
were missing from the tenant files.
Effect:
Noncompliance with requirements impose a risk of penalties and fines assessed by HUD.
Recommendation:
Controls over record keeping and maintaining tenant files should be strengthened with
an increas cumenting all
compliance requirements of
HUD.