Finding Text
Assistance Listing title and number (federal award identification and year): Supportive
Housing for the Elderly, Assistance Listing No. 14.157 (Project identification number 114-EE052 and
1999)
Auditor non-compliance code: R – Section 8 Program Administration
Finding resolution status: Resolved
Universe population size: 74 residents
Sample size information: 8 resident files
Statistically valid sample: Yes
Name of Federal Agency: U.S. Department of Housing and Urban Development
Pass-through entity: N/A
Questioned costs: N/A
Statement of Condition 2023-001 (Assistance Listing 14.157): During the year ended January
31, 2023, 3 of the move-out resident files selected for testing under the Compliance Supplement were
missing necessary documents required by the PRAC and HUD Handbook 4350.3.
Criteria: In accordance with the Project Rental Assistance Contract ("PRAC") and HUD Handbook
4350.3, the Property must retain EIV reports, resident provided documentation, third party verification,
and related supporting documentation in the resident file for the term of the tenancy plus three years.
Effect: The Property is not in compliance with the terms of the PRAC or HUD Handbook 4350.3.
Current, future, and potentially prior funding under the PRAC could be impacted as a result.
Cause: The prior property manager discarded the selected resident files before the end of the
document retention period.
Recommendation: Management should ensure that all resident files are maintained at the site for
each resident of the Property in accordance with the HUD Handbook 4350.3.
Completion date: May 12, 2023
Management Response: Management agrees with the recommendation and will ensure that resident
files are retained in accordance with the HUD Handbook 4350.3. Management will review and update
all resident files as necessary to ensure the Property is in compliance.