Finding 577140 (2023-001)

Student Financial Assistance Cluster, Assistance Listing #84.268 - Federal Direct Student Loans, Assistance Listing #84.063 - Federal Pell Grant Program, U.S. Department of Education Criteria of specific requirement - Special Tests and Provisions - Enrollment Reporting Condition - Changes in enrollment to less than half time, graduated or withdrawn students must be reported within 30 days or a complete roster file is to be submitted every 60 days as described in the School eligibility and operations sections of the Federal Student Aid Handbook. The College did not submit student’s current enrollment status to the National Student Loan Data Services (NSLDS) within 60 days. Questioned costs – None. Context – Out of a population of 1,103 students who received federal student financial aid in the form of Federal Direct Student Loans and withdrew (partial or full) or graduated during the academic year, a sample of 40 students was selected for testing. Out of the 40 students tested, 11 students’ change of enrollment status was not submitted to the NSLDS in a timely matter. Our sample was not and was not intended to be statistically valid. Effect – The NSLDS was not provided with timely submission of enrollment status changes for students who withdrew (partial or full) or graduated during the fiscal year. Such submissions are required to allow for proper calculation of the students allowed grace and repayment period. Cause – The student enrollment status changes that were not reported timely related to the College’s internal control procedures in place for identifying and reporting students in ample time to the third-party servicer who reports to the NSLDS. Identification as a repeat finding – Repeat Finding 2022-001 Recommendation – The College should monitor its compliance with federal regulations and should implement procedures to report all statuses of students to ensure enrollment status changes are reported to the NSLDS in a timely matter. We also recommend the College review a sample of students to verify that the students have been reported to the NSLDS. Views of responsible officials and planned corrective actions – See attachment.