Finding 576157 (2024-001)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2025-09-11
Audit: 366064
Organization: County of Cambria, Pennsylvania (PA)
Auditor: Wessel & Company

AI Summary

  • Issue: Two quarterly reports were filed late, significantly exceeding the 45-day deadline.
  • Impacted Requirements: Reports for Foster Care Title IV-E were due on August 15, 2024, and May 15, 2024, but were submitted 201 and 294 days late, respectively.
  • Recommended Follow-Up: Create a list of reporting due dates and assign a manager to oversee timely submissions.

Finding Text

Criteria: Quarterly reports are due to the Pennsylvania Department of Human Services within forty-five (45) days after the quarter end. Condition: During our testing, we noted that two (2) quarterly reports were filed late as follows: Foster Care Title IV-E report for the quarter ending June 30, 2024, was due on August 15, 2024, but was not filed until March 4, 2025, two hundred one (201) days late. • Foster Care Title IV-E report for the quarter ending March 31, 2024, was due on May 15, 2024, but was not filed until March 6, 2025, two hundred ninety-four (294) days late. Cause: The reports were not prepared and submitted timely. Effect: The County of Cambria did not submit required reports timely. Questioned Cost: None noted. Recommendation: We recommend the County of Cambria prepare a listing of required reporting due dates and designate a manager level employee to monitor report submissions to ensure all filings are submitted in a timely manner.

Corrective Action Plan

Cambria County has continued with the following actions which include: maintaining a list of reporting due dates for all fiscal and administrative staff; engagement of external consultants and temporary fiscal staff to support reporting functions if there is staff departure; retain and support existing County staff to maintain institutional knowledge until a dedicated competent Fiscal Officer who is invested in child welfare and county government employment is identified. The department will continue to ensure audit components are included for submissions. The department maintained and will continue communication with oversight entities to ensure transparency regarding reporting timelines, submission delays, fiscal status and corrective actions taken to uphold integrity. These delays were not due to negligence, but rather a strategic and collaborative effort to ensure accuracy and completeness of all required documentation. The department prioritized the integrity of submissions to meet federal audit standards and reimbursement eligibility. These submissions were completed to ensure compliance and to position the CYS department for improved timeliness in the 2025 audit year. The department prioritized accuracy and completeness, ensuring required audit components were included.

Categories

Student Financial Aid Reporting

Other Findings in this Audit

  • 576158 2024-002
    Material Weakness Repeat
  • 1152599 2024-001
    Material Weakness Repeat
  • 1152600 2024-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.658 Foster Care Title IV-E $1.41M
93.659 Adoption Assistance $1.36M
93.959 Block Grants for Prevention and Treatment of Substance Abuse $1.31M
93.563 Child Support Services $1.16M
93.323 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $1.02M
93.044 Special Programs for the Aging, Title Iii, Part B, Grants for Supportive Services and Senior Centers $692,387
93.958 Block Grants for Community Mental Health Services $643,491
93.558 Temporary Assistance for Needy Families $567,663
94.011 Americorps Seniors Foster Grandparent Program (fgp) 94.011 $382,944
93.667 Social Services Block Grant $337,444
93.045 Special Programs for the Aging, Title Iii, Part C, Nutrition Services $282,971
93.788 Opioid Str $246,355
21.023 Emergency Rental Assistance Program $223,856
10.569 Emergency Food Assistance Program (food Commodities) $185,498
93.052 National Family Caregiver Support, Title Iii, Part E $184,869
93.053 Nutrition Services Incentive Program $168,091
16.753 Congressionally Recommended Awards $165,605
93.090 Guardianship Assistance $163,494
93.556 Marylee Allen Promoting Safe and Stable Families Program $147,883
16.838 Comprehensive Opioid, Stimulant, and Other Substances Use Program $134,240
84.181 Special Education-Grants for Infants and Families $66,638
93.674 John H. Chafee Foster Care Program for Successful Transition to Adulthood $62,870
93.645 Stephanie Tubbs Jones Child Welfare Services Program $53,154
10.568 Emergency Food Assistance Program (administrative Costs) $36,689
20.616 National Priority Safety Programs $28,857
93.043 Special Programs for the Aging, Title Iii, Part D, Disease Prevention and Health Promotion Services $26,596
20.600 State and Community Highway Safety $25,092
97.067 Homeland Security Grant Program $21,000
93.669 Child Abuse and Neglect State Grants $19,401
16.588 Violence Against Women Formula Grants $19,382
93.324 State Health Insurance Assistance Program $15,543
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $13,588
97.042 Emergency Management Performance Grants $8,577
16.738 Edward Byrne Memorial Justice Assistance Grant Program $8,555
93.042 Special Programs for the Aging, Title Vii, Chapter 2, Long Term Care Ombudsman Services for Older Individuals $8,495
93.071 Medicare Enrollment Assistance Program $8,481
93.778 Medical Assistance Program $6,390
93.472 Title IV-E Prevention Program $4,846
20.703 Interagency Hazardous Materials Public Sector Training and Planning Grants $3,678
93.041 Special Programs for the Aging, Title Vii, Chapter 3, Programs for Prevention of Elder Abuse, Neglect, and Exploitation $2,355
16.922 Equitable Sharing Program $2,273
39.003 Donation of Federal Surplus Personal Property $315