FAC Explorer

Finding 574762 (2022-004)

-
Requirement
N
Questioned Costs
-
Year
2022
Accepted
2025-08-27
Audit: 365063
Organization: The County of Lebanon, Pennsylvania (PA)
Auditor: Boyer & Ritter LLC

AI Summary

  • Core Issue: Contracts for federal funding lacked necessary drug-free workplace requirements.
  • Impacted Requirements: Compliance with the Drug-Free Workplace Act was not ensured in certain contracts, violating state regulations.
  • Recommended Follow-Up: Management should enhance contract review processes to ensure all required conditions are included.

Finding Text

Finding 2022-003 Reporting Federal Agency - U.S. Department of Health and Human Services Passed through PA Department of Human Services Assistance Listing Number: 93.658 See Section III. A Internal Control over Compliance for finding details. Finding 2022-004: Lack of Documentation of Common Program Requirements Federal Agency - U.S. Department of Health and Human Services Passed through PA Department of Human Services Assistance Listing Number: 93.658 Criteria: In accordance with the Drug-Free Work Place Act, the Commonwealth of Pennsylvania and the County are prohibited from entering into a contract involving an expenditure of $25,000 or more of federal funding with a contractor or an individual who does not certify a drug-free workplace, and who does not establish several conditions and requirements that have to be met in order to certify a drug-free workplace. Condition: During our audit, we found that the County Children and Youth Services did not include the Drug-Free Workplace Act requirements in certain contracts. Cause: The county inadvertently did not include these requirements in their contracts. Effect: Some contracts and reports relating to the Pennsylvania Department of Health and Human Services are not compliant of all required guidelines and violated Pennsylvania regulations by omitting and entering agreements without all common requirements. Context: While County staff obtained representations from affected contractors, these requirements should be an inherent part of these contracts. Questioned Costs: None Repeat Finding: No Recommendation: Management should provide for adequate review of contracts being submitted to ensure all necessary requirements are listed. Management Response: Management has responded to this finding in the Corrective Action Plan which is part of this reporting package.

Corrective Action Plan

Anticipated Contact Finding: 2022-004 Agency: Children & Youth Person/Title: Erin Moyer. Administrator of Children & Youth Services Finding Title: Lack of Documentation of Common Program Requirements Corrective Action: Our fiscal department will begin putting language in our contracts beginning in the FY25-26. For those contracts already signed, an addendum will be sent to providers to add this language. Completion Date: August 2025

Categories

Allowable Costs / Cost Principles Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 574761 2022-003
    Material Weakness
  • 574763 2022-003
    Material Weakness
  • 574764 2022-004
    -
  • 574765 2022-002
    Significant Deficiency Repeat
  • 574766 2022-002
    Significant Deficiency Repeat
  • 574767 2022-002
    Significant Deficiency Repeat
  • 574768 2022-002
    Significant Deficiency Repeat
  • 574769 2022-002
    Significant Deficiency Repeat
  • 574770 2022-002
    Significant Deficiency Repeat
  • 574771 2022-002
    Significant Deficiency Repeat
  • 574772 2022-002
    Significant Deficiency Repeat
  • 574773 2022-002
    Significant Deficiency Repeat
  • 574774 2022-002
    Significant Deficiency Repeat
  • 574775 2022-002
    Significant Deficiency Repeat
  • 574776 2022-002
    Significant Deficiency Repeat
  • 574777 2022-002
    Significant Deficiency Repeat
  • 574778 2022-002
    Significant Deficiency Repeat
  • 1151203 2022-003
    Material Weakness
  • 1151204 2022-004
    -
  • 1151205 2022-003
    Material Weakness
  • 1151206 2022-004
    -
  • 1151207 2022-002
    Significant Deficiency Repeat
  • 1151208 2022-002
    Significant Deficiency Repeat
  • 1151209 2022-002
    Significant Deficiency Repeat
  • 1151210 2022-002
    Significant Deficiency Repeat
  • 1151211 2022-002
    Significant Deficiency Repeat
  • 1151212 2022-002
    Significant Deficiency Repeat
  • 1151213 2022-002
    Significant Deficiency Repeat
  • 1151214 2022-002
    Significant Deficiency Repeat
  • 1151215 2022-002
    Significant Deficiency Repeat
  • 1151216 2022-002
    Significant Deficiency Repeat
  • 1151217 2022-002
    Significant Deficiency Repeat
  • 1151218 2022-002
    Significant Deficiency Repeat
  • 1151219 2022-002
    Significant Deficiency Repeat
  • 1151220 2022-002
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
21.027 Coronavirus State and Local Fiscal Recovery Funds $9.57M
21.023 Emergency Rental Assistance Program $5.09M
93.563 Child Support Services $1.40M
93.569 Community Services Block Grant $406,021
93.958 Block Grants for Community Mental Health Services $203,159
20.205 Highway Planning and Construction $198,760
14.239 Home Investment Partnerships Program $176,104
93.674 John H. Chafee Foster Care Program for Successful Transition to Adulthood $151,227
16.575 Crime Victim Assistance $118,113
93.558 Temporary Assistance for Needy Families $115,072
97.042 Emergency Management Performance Grants $104,401
93.667 Social Services Block Grant $72,276
93.053 Nutrition Services Incentive Program $49,545
84.181 Special Education-Grants for Infants and Families $44,858
20.505 Metropolitan Transportation Planning and State and Non-Metropolitan Planning and Research $44,696
10.568 Emergency Food Assistance Program (administrative Costs) $30,161
20.600 State and Community Highway Safety $30,131
20.703 Interagency Hazardous Materials Public Sector Training and Planning Grants $15,600
93.645 Stephanie Tubbs Jones Child Welfare Services Program $13,712
93.658 Foster Care Title IV-E $13,436
20.616 National Priority Safety Programs $11,725
93.659 Adoption Assistance $10,211
93.788 Opioid Str $8,750
93.556 Marylee Allen Promoting Safe and Stable Families Program $7,465
93.778 Medical Assistance Program $7,255
16.034 Coronavirus Emergency Supplemental Funding Program $6,692
93.071 Medicare Enrollment Assistance Program $4,700
93.324 State Health Insurance Assistance Program $4,700
93.959 Block Grants for Prevention and Treatment of Substance Abuse $2,852
97.024 Emergency Food and Shelter National Board Program $2,695
93.041 Special Programs for the Aging, Title Vii, Chapter 3, Programs for Prevention of Elder Abuse, Neglect, and Exploitation $1,588
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $721
93.042 Special Programs for the Aging, Title Vii, Chapter 2, Long Term Care Ombudsman Services for Older Individuals $-2,965
93.043 Special Programs for the Aging, Title Iii, Part D, Disease Prevention and Health Promotion Services $-12,365
93.052 National Family Caregiver Support, Title Iii, Part E $-17,839
93.044 Special Programs for the Aging, Title Iii, Part B, Grants for Supportive Services and Senior Centers $-59,198
93.045 Special Programs for the Aging, Title Iii, Part C, Nutrition Services $-87,766