Finding 574709 (2024-002)

2024-002 Grant Reporting Condition: The Organization is not in compliance with the reporting requirements for the U.S. Department of State, Bureau of Population, Refugees, and Migration’s Reception and Replacement Grant. Specifically, reports were submitted late and did not tie to supporting amounts in the general ledger. Criteria: U.S. Department of State, Bureau of Population, Refugees, and Migration requires a 90-day report for each refugee that is funded through the Reception and Replacement Grant. The report is due on the 15th day of the 4th month after a refugee’s arrival. Further, the report requires disclosure on how much of the grant funding has been spent on the applicable refugee for their first 90-days. Cause of Condition: The Organization has experienced changes in personnel during the year and there has not been consistent capacity to complete all the work that was required with increased arrivals. This resulted in delays in reporting as well as increased chances of missing information. Effect: The Organization did not meet the reporting requirements of U.S. Department of State, Bureau of Population, Refugees, and Migration. Reports were submitted late and did not tie to data in the general ledger. Recommendation: The Organization should develop procedures to ensure that the U.S. Department of State, Bureau of Population, Refugees, and Migration’s Reception and Replacement Grant reporting requirements are met. Personnel should be aware of due dates and try to submit all reports on a timely basis as well as check that all report data is accurate and up to date. Response: Management concurs with the finding. The Reception and Replacement Grant is no longer being funded to the Organization, but, nevertheless, the Organization will implement formal procedures to ensure that all reporting requirements are met.