FAC Explorer

Finding 573352 (2024-007)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2025-08-12
Audit: 364132
Organization: Leech Lake Tribal College (AZ)
Auditor: Redw

AI Summary

  • Core Issue: The College failed to submit required disbursement records to the COD system due to a ransomware attack.
  • Impacted Requirements: Compliance with 2 CFR Section 200.328, which mandates annual financial reporting and submission of disbursement records.
  • Recommended Follow-Up: Collaborate with the Department of Education to ensure all missing disbursement records are submitted promptly.

Finding Text

2024-007 —Financial Reporting– Significant Deficiency in Internal Control Over Compliance and Noncompliance Federal program information: Funding agencies: U.S. Department of Education Titles: SFA Cluster-Federal Pell Grant Program ALN Number: 84.063 Award years: 2024 Criteria: According to 2 CFR Section 200.328, nonfederal entities may be required to submit financial reports at least annually as required by the terms of the federal award. In addition, the grant requires origination and disbursement records be submitted to the Common Origination and Disbursement (COD) system. Condition: The College did not submit disbursement records for students as required. Cause: The College was affected by a ransomware attack that restricted access from their system in order to submit the disbursement records to the COD system. Effect: The College is not in compliance with reporting requirements. Questioned Costs: None Context: Disbursement records were not reported for fall 2023 to the COD system. Recommendation: Work with Department of Education to report the disbursement records for the time period not reported to the COD system. Management’s Response: The College will submit disbursement records to the COD system as required.

Corrective Action Plan

The Department has ramped up recruiting efforts by advertising positions on external websites such as indeed. The accounting department has recently increased the wages of existing staff and the starting wages of all positions in an effort to attract and retain qualified staff.

Categories

Questioned Costs Student Financial Aid Reporting Significant Deficiency Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Other Findings in this Audit

  • 573328 2024-002
    Material Weakness Repeat
  • 573329 2024-002
    Material Weakness Repeat
  • 573330 2024-002
    Material Weakness Repeat
  • 573331 2024-002
    Material Weakness Repeat
  • 573332 2024-002
    Material Weakness Repeat
  • 573333 2024-002
    Material Weakness Repeat
  • 573334 2024-003
    Material Weakness Repeat
  • 573335 2024-003
    Material Weakness Repeat
  • 573336 2024-003
    Material Weakness Repeat
  • 573337 2024-003
    Material Weakness Repeat
  • 573338 2024-003
    Material Weakness Repeat
  • 573339 2024-003
    Material Weakness Repeat
  • 573340 2024-004
    Significant Deficiency
  • 573341 2024-004
    Significant Deficiency
  • 573342 2024-005
    Material Weakness Repeat
  • 573343 2024-005
    Material Weakness Repeat
  • 573344 2024-005
    Material Weakness Repeat
  • 573345 2024-005
    Material Weakness Repeat
  • 573346 2024-005
    Material Weakness Repeat
  • 573347 2024-006
    Significant Deficiency Repeat
  • 573348 2024-006
    Significant Deficiency Repeat
  • 573349 2024-006
    Significant Deficiency Repeat
  • 573350 2024-006
    Significant Deficiency Repeat
  • 573351 2024-006
    Significant Deficiency Repeat
  • 573353 2024-008
    Material Weakness
  • 573354 2024-009
    Material Weakness
  • 573355 2024-010
    Material Weakness
  • 573356 2024-011
    Material Weakness
  • 573357 2024-012
    Significant Deficiency
  • 573358 2024-012
    Significant Deficiency
  • 573359 2024-012
    Significant Deficiency
  • 573360 2024-012
    Significant Deficiency
  • 1149770 2024-002
    Material Weakness Repeat
  • 1149771 2024-002
    Material Weakness Repeat
  • 1149772 2024-002
    Material Weakness Repeat
  • 1149773 2024-002
    Material Weakness Repeat
  • 1149774 2024-002
    Material Weakness Repeat
  • 1149775 2024-002
    Material Weakness Repeat
  • 1149776 2024-003
    Material Weakness Repeat
  • 1149777 2024-003
    Material Weakness Repeat
  • 1149778 2024-003
    Material Weakness Repeat
  • 1149779 2024-003
    Material Weakness Repeat
  • 1149780 2024-003
    Material Weakness Repeat
  • 1149781 2024-003
    Material Weakness Repeat
  • 1149782 2024-004
    Significant Deficiency
  • 1149783 2024-004
    Significant Deficiency
  • 1149784 2024-005
    Material Weakness Repeat
  • 1149785 2024-005
    Material Weakness Repeat
  • 1149786 2024-005
    Material Weakness Repeat
  • 1149787 2024-005
    Material Weakness Repeat
  • 1149788 2024-005
    Material Weakness Repeat
  • 1149789 2024-006
    Significant Deficiency Repeat
  • 1149790 2024-006
    Significant Deficiency Repeat
  • 1149791 2024-006
    Significant Deficiency Repeat
  • 1149792 2024-006
    Significant Deficiency Repeat
  • 1149793 2024-006
    Significant Deficiency Repeat
  • 1149794 2024-007
    Significant Deficiency
  • 1149795 2024-008
    Material Weakness
  • 1149796 2024-009
    Material Weakness
  • 1149797 2024-010
    Material Weakness
  • 1149798 2024-011
    Material Weakness
  • 1149799 2024-012
    Significant Deficiency
  • 1149800 2024-012
    Significant Deficiency
  • 1149801 2024-012
    Significant Deficiency
  • 1149802 2024-012
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.425 Covid 19-Education Stabilization Fund $2.13M
84.063 Federal Pell Grant Program $864,525
84.031 Higher Education Institutional Aid $687,251
10.237 From Learning to Leading: Cultivating the Next Generation of Diverse Food and Agriculture Professionals $565,030
15.027 Assistance to Tribally Controlled Community Colleges and Universities $354,431
10.222 Tribal Colleges Endowment Program $191,617
10.221 Tribal Colleges Education Equity Grants $178,273
10.500 Cooperative Extension Service $156,521
10.202 Cooperative Forestry Research $116,495
10.766 Community Facilities Loans and Grants $96,941
43.008 Office of Stem Engagement (ostem) $3,829
47.076 Stem Education (formerly Education and Human Resources) $214