Finding Text
2024‐005 Reporting (2023‐009) Reporting (Significant Deficiency) (Repeat/Modified)
Federal Program Information:
Funding Agency: Department of the Justice
Title: Public Safety Partnership and Community Policing Grants
Assistance Listing Number: 16.710
Compliance Requirement: Reporting
Award Year: July 1, 2023 to June 30, 2024
Condition: During our audit, we noted that the City did not submit all of its quarterly financial reports and
one progress report in a timely manner.
The City did make progress in this finding. In prior year, the City did not submit the proper reports, however,
this year, all 4 quarterly reports were submitted, however, 3 out of 4 were late.
Criteria: The City must submit the federal financial reports 30 days after the end of the end of each quarter (2
CFR 200.329 section (c)(1).
Effect: The City was not in compliance with the reporting requirement; the City did not submit information in
a timely manner for three quarters of the fiscal year.
Questioned Costs: None
Cause: The City had turnover that handled this duty during the time that the reports were due to be
submitted and so it was not completed until the end of the fiscal year.
Auditors’ Recommendation: We recommend that the City ensure that it has more than one position
responsible for submitting these quarterly and any progress reports to the federal government to ensure that
they are always completed even if one position is vacant.
Agency’s Response: The City of acknowledges the audit finding regarding the untimely submission of reporting
for the Cops Hiring program. This was a result of turnover, and the new grant manager was not hired until the
middle of fiscal year 2024.
The Procurement officer, who manages grants, as well as the Finance Director, have prioritized compliance
with federal reporting requirements. To prevent future occurrences, the Finance Department has
implemented internal controls ensuring multiple staff members are responsible for federal reporting.
Specifically, both the Finance Director and the Financial Analyst now share the responsibility and authority to
complete and submit these annual reports.
This new process ensures continuity in reporting, even in the event of staff turnover, and strengthens the
City’s commitment to compliance with federal funding requirements. Additionally, the Finance Director
oversees this responsibility so there are now multiple controls to ensure timely completion.
Responsible Parties: The Director of Finance.
Timeline: June 30, 2025