Finding 573013 (2023-002)

Finding 2023-002 – COVID 19 – Coronavirus State and Local Fiscal Recovery Fund - AL No. 21.027 U.S. Department of Treasury Other Matters Related to Internal Control over Compliance of the Major Program Condition: Upon review of the Town of Hopedale’s report filed with the U.S. Department of Treasury it was noted that the reports did not agree with the Town’s accounting ledgers in regards to expenditures for the Current Period of reporting. The report filed with the U.S. Department of Treasury reported the Total Cumulative Expenditures instead of the Current Period Expenditures. Criteria: Per the U.S. Department of Treasury the Town was required to submit an accurate annual Recovery Plan Performance Report. Context: The annual report submitted to the U.S. Department of Treasury reported Total Cumulative Expenditures instead of the current period expenditures. Effect: The Town of Hopedale was not in compliance with the U.S. Department of Treasury reporting requirements. Questioned Costs: N/A Cause: Lack of oversight on grant management Identification as a Repeat Finding: Yes, 2022-002 Recommendation: The Town of Hopedale should complete and submit all required annual reporting by the due date designated by the Federal Agency and ensure that it agrees with grant activity for time period reported. Responsible for Corrective Plan: Kelly Grant, Assistant Town Administrator Estimated Completion Date: 11/30/24 Action Taken: All information reported was corrected with the Treasury and there are new procedures in place for documentation and reporting.