Finding Text
Program: CCDF Cluster
Assistance Listing Number: 93.575; 93.596
Federal Agency: U.S. Department of Health and Human Services
Federal Award Identification Number: N/A
Federal Award Year: June 30, 2021; June 30, 2022; June 30, 2023
Criteria: CCDF regulations at 45 CFR §98.90 require that Lead Agencies retain documentation showing they have expended funds in compliance with CCDF law for at least three years from the day the Lead Agency submits the financial reports required by the Secretary or until complete resolution of any litigation or similar legal action involving records and make documents available to the federal government upon request.
Condition: The Club was unable to locate the initial program application documentation for one individual selected for testing.
Questioned Costs: None noted.
Context: The initial program application documentation was not able to be located for one of the six individuals selected for testing. The sample was not considered statistically valid.
Effect: The Club is not able to provide documentation that the individual was eligible to receive a child care subsidy under the Child Care and Development Fund (CCDF) program.
Cause: The Club moved its files to a different location during a renovation and the individual's file was misplaced during the process.
Recommendation: It is recommended that the Club has a designated location to securely store all CCDF program documentation. In addition, it is recommended that the Club review documentation for other individuals to ensure no other documents were misplaced during the renovation.
Management’s Response: The Club agrees with this finding and will establish a process for storing all past and present student and staff files in a secure location to maintain all necessary applications and other documents related to enrollment and eligibility.