FAC Explorer

Finding 572384 (2024-002)

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Requirement
L
Questioned Costs
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Year
2024
Accepted
2025-07-31
Audit: 363487
Organization: City of Aurora (IL)
Auditor: Sikich CPA LLC

AI Summary

  • Core Issue: The City did not submit two quarterly federal financial reports on time, violating the grant agreement.
  • Impacted Requirements: This non-compliance affects the Reporting Compliance Requirement outlined in the grant agreement.
  • Recommended Follow-Up: Implement stronger controls over reporting to prevent future delays.

Finding Text

2024-002 Reporting - Public Safety Partnership and Community Policing Grants Assistance Listing Number 16.710 Grant Period - Year Ended December 31, 2024 Criteria: In accordance with the grant agreement the City was required to submit quarterly federal financial reports to the Illinois Department of Justice as outlined on the schedule provided within the agreement. Condition/Context: The City failed to submit two quarterly reports, in a timely manner. We consider this to be an instance of non-compliance relating to the Reporting Compliance Requirement. Questioned Costs: $0 Effect: The result is that the City did not submit the required information to the Illinois Department of Justice in a timely fashion. Cause: The condition was an administrative oversight. Recommendation: We recommend the City increase controls over reporting. Views of Responsible Officials: Management agrees with the Single Audit finding and a response is included in the Corrective Action Plan.

Corrective Action Plan

2024-002 CORECTIVE ACTION PLAN The grant award was formally accepted via city council resolution on December 5, 2023, and the mayor signed the grant award in January 2024. Once the award was formally accepted, additional time lapsed while the program was activated, and roles were assigned in the reporting and payment portals. Administration of the police grants is typically handled by the Aurora Police Department and finance staff who are familiar with the policies and procedures associated with administering these grants, however, due to the technical nature of the grant, the information technology staff was administrating the grant and missed the reporting deadlines resulting in two late reports. The City finance staff will continue to diligently monitor the grant reporting requirements to ensure compliance for future grant programs. RESPONSIBLE PERSON Linda Read, Comptroller/Deputy Treasurer IMPLEMENTATION DATE OF CORRECTIVE ACTION PLAN All reports for this grant program have been submitted in a timely manner since July 31, 2024.

Categories

Reporting

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
20.205 Highway Planning and Construction $1.28M
16.710 Public Safety Partnership and Community Policing Grants $1.24M
14.218 Community Development Block Grants/entitlement Grants $471,337
20.106 Airport Improvement Program, Infrastructure Investment and Jobs Act Programs, and Covid-19 Airports Programs $277,645
14.239 Home Investment Partnerships Program $261,252
97.044 Assistance to Firefighters Grant $218,308
16.922 Equitable Sharing Program $214,330
21.027 Covid-19 Coronavirus State and Local Fiscal Recovery Funds $125,779
97.042 Emergency Management Performance Grants $67,076
14.218 Covid-19 Community Development Block Grants/entitlement Grants $26,723
10.723 Urban Community Forestry Support Chicago Region $24,658
93.044 Special Programs for the Aging, Title Iii, Part B, Grants for Supportive Services and Senior Centers $20,000
21.016 Equitable Sharing Program $14,125
16.738 Edward Byrne Memorial Justice Assistance Grant Program $13,570
20.600 State and Community Highway Safety $1,020