Finding 571914 (2024-004)

Late Completion and Filing of Single Audit Questioned Costs: N/A Criteria: The Office of Management and Budget (OMB) designated the Census Bureau as the National Clearinghouse (or Federal Audit Clearinghouse FAC) for the receipt of Single Audit Reports from state and local governments. In this capacity, the Census Bureau serves as the central collection point and repository for audit reports prepared and submitted under provisions of the Single Audit Act of 1984 (amended in 1996), and Uniform Guidance section 200.512. States, local governments, Indian Tribes or Tribal Organizations, institutions of higher education (IHEs), and nonprofit organizations that annually expend $750,000 or more in federal awards must perform a Single Audit and complete Form SFSAC for every fiscal period during which they meet the reporting dollar threshold. The central collection point for single audit reports is the Federal Audit Clearing House Internet Data Entry System (IDES) website. Without any waivers, the report is due no later than nine months after an entity’s fiscal year end. Condition(s): The School Board did not file its single audit report with the Federal Audit Clearing House in the timeline established by regulation which is nine months after the year end of June 30, 2024. This finding is repeated from the prior year. See the Summary Schedule of Prior Year Findings and Questioned Cost item 2023-004. Universe/ Population: None Sample size: None Cause: The completion of the School Board’s audit was delayed due to the lack of proper procedures and controls to identify and record expenditures reportable on the SEFA associated with the FEMA disaster grant. The School Boards data and supporting schedules were not maintained in a manner to identify the expenditures subject to being reported on the SEFA for the FEMA disaster grant. Management was ultimately able to provide the necessary support to complete the audit. Effect: The lack of timely filing may result in delays or denial of federal grant assistance. Recommendation: The School Board should implement procedures to ensure all future filings are completed timely. View of Responsible Official: Management agrees with the finding. Management will implement procedures referenced in Finding 2024-001 and 2024-003 that will help facilitate gathering information necessary for proper recording at year end to avoid this issue in the future and allow timely completion of the audit.