Finding Text
Finding No. 2023-001 - Uniform Guidance Compliance Requirement Code: N-Special Tests and Provisions - Significant Deficiency
HUD HOME Investment Partnerships Program
Federal Assistance Listing Number #14.239
HOME Investment Partnership Program Entity Identifying Number Initial year Finding instances
Passed-through City of Portland, Portland Housing Bureau:
Allen Freemont 3110013 2015 1
Passed-through State of Washington:
Cascadia Village - HUD 02-40420-008 2002 1
Addy Street - HUD 09-47104-001 2009 1
Passed-through Clark County:
Covington Commons - HUD 2011-HOME-11H01 2011 2
Addy Street - HUD 2008-HOME-08H15 2008 1
McCallister Village (Fruit Valley) 2010-HOME-0H0 2010 1
Passed-through City of Vancouver:
McCallister Village (Fruit Valley) 2010-HOME-601002 2010 1
Total instances 8
Criteria
During the period of affordability (i.e., the period for which the nonfederal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than (a) every three years for projects containing one to four units, (b) every two years for projects containing five to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME/HOME-ARP-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR sections 92.209(i), 92.251(f), and 92.504(d)).
Condition
The owner did not ensure passing HQS inspections were performed during 2023.
Cause
Management did not have in place proper procedures and controls to ensure that HQS inspections were performed during the year ended December 31, 2023.
Effect or Potential Effect
Housing units may be out of compliance with HUD Quality Standards.
Questioned Costs: Not applicable.
Context
In connection with the procedures applied to tenant file testing there were 8 instances of the 8 files tested where the passing HQS inspections were not performed during the year ended December 31, 2023.
Repeat Finding: Yes - Finding 2022-001
Recommendation
Management should ensure that all units are inspected timely, that they meet the HUD Housing Quality Standards and that the responses to any findings are cleared timely.
Views of Responsible Officials
REACH did return to doing HQS Inspections in 2023. With staffing shortages, it is possible that not every unit was inspected in 2023. REACH continued to reestablish our annual unit inspection process post COVID in 2024. For the finding related to Addy St. This property is managed by a third party management company, REACH's Asset Management team will work with the management company to ensure all inspections are happening.