FAC Explorer

Finding 569976 (2024-002)

Material Weakness
Requirement
N
Questioned Costs
-
Year
2024
Accepted
2025-07-01
Audit: 361246
Organization: Dillard University (LA)
Auditor: Sean M Bruno CPAS

AI Summary

  • Core Issue: The University failed to accurately report the enrollment status of 10 out of 25 students to the guarantee agency, violating federal regulations.
  • Impacted Requirements: Compliance with Title IV Regulations, specifically 34 CFR Section 682.610, regarding timely reporting of student enrollment status.
  • Recommended Follow-Up: Implement a monthly reconciliation process and establish clear responsibilities for status reporting by March 31, 2026.

Finding Text

Audit Finding Reference Number 2024-002 – Student Status Confirmation Report Federal Program and Specific Federal Award Identification CFDA Title and Number 84.268 Federal Direct Student Loan (Direct) Federal Award Year June 30, 2024 Federal Agencies U. S. Department of Education Pass-Through Entity Not applicable Criteria Title IV Regulations, 34 CFR Section 682.610 (c) (i) (ii) (iii) stipulated that if a university discovers that a loan has been made to or on behalf of a student who enrolled at that school, but who has ceased to be enrolled on at least a half-time basis; a student who has been accepted for enrollment at that school, but who failed to enroll on at least a half-time basis for the period for which the loan was intended, or a full-time student who has ceased to be enrolled on a full-time basis, the University must notify the guarantee agency. Conditions and Perspectives I noted during my audit ten (10) students out of twenty-five (25) tested whose enrollment status was not reported correctly on the student status confirmation reports. Cause It appears that the University did not properly report the student’s enrollment status to the guarantee agency. Questioned Costs For purposes of the condition, I do not have any questioned costs. Effect Noncompliance with federal regulations. The University did not properly report the student’s status to the guarantee agency. Repeat Finding No. Recommendation I recommend that the University determine the student’s proper enrollment status and report the accurate status to the guarantee agency. Management Response The University acknowledges the enrollment status reporting errors noted in the audit. This was due to a lack of coordination between departments responsible for enrollment status updates and NSLDS reporting. Under the direction of the interim Controller, the University will work with Financial Aid to implement a monthly reconciliation process and establish clear ownership of status reporting responsibilities. A tracking log will be introduced to monitor timely and accurate submissions. Completion of corrective actions is expected by March 31, 2026.

Corrective Action Plan

The University acknowledges the enrollment status reporting errors noted in the audit. This was due to a lack of coordination between departments responsible for enrollment status updates and NSLDS reporting. Under the direction of the interim Controller, the University will work with Registrar, Office of Records and Registrations to implement a monthly reconciliation process and establish clear ownership of status reporting responsibilities. A tracking log will be introduced to monitor timely and accurate submissions. Completion of corrective actions is expected by March 31, 2026.

Categories

Student Financial Aid Matching / Level of Effort / Earmarking Subrecipient Monitoring Reporting

Other Findings in this Audit

  • 569977 2024-003
    Material Weakness Repeat
  • 569978 2024-004
    Material Weakness
  • 569979 2024-005
    Material Weakness
  • 569980 2024-005
    Material Weakness
  • 569981 2024-005
    Material Weakness
  • 569982 2024-005
    Material Weakness
  • 569983 2024-005
    Material Weakness
  • 569984 2024-005
    Material Weakness
  • 569985 2024-005
    Material Weakness
  • 569986 2024-005
    Material Weakness
  • 569987 2024-005
    Material Weakness
  • 1146418 2024-002
    Material Weakness
  • 1146419 2024-003
    Material Weakness Repeat
  • 1146420 2024-004
    Material Weakness
  • 1146421 2024-005
    Material Weakness
  • 1146422 2024-005
    Material Weakness
  • 1146423 2024-005
    Material Weakness
  • 1146424 2024-005
    Material Weakness
  • 1146425 2024-005
    Material Weakness
  • 1146426 2024-005
    Material Weakness
  • 1146427 2024-005
    Material Weakness
  • 1146428 2024-005
    Material Weakness
  • 1146429 2024-005
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $10.84M
84.031 Higher Education Institutional Aid $6.42M
84.063 Federal Pell Grant Program $4.90M
84.425 Education Stabilization Fund $3.97M
84.044 Trio Talent Search $423,085
84.033 Federal Work-Study Program $352,452
84.042 Trio Student Support Services $328,356
84.217 Trio McNair Post-Baccalaureate Achievement $318,672
12.800 Air Force Defense Research Sciences Program $280,806
93.859 Biomedical Research and Research Training $181,856
84.007 Federal Supplemental Educational Opportunity Grants $181,661
84.120 Minority Science and Engineering Improvement $157,699
47.076 Stem Education (formerly Education and Human Resources) $103,266
45.162 Promotion of the Humanities Teaching and Learning Resources and Curriculum Development $87,534
93.364 Nursing Student Loans $83,000
94.006 Americorps State and National 94.006 $77,147
84.184 School Safely National Activities $77,103
93.084 Prevention of Disease, Disability, and Death by Infectious Diseases $59,951
93.391 Activities to Support State, Tribal, Local and Territorial (stlt) Health Department Response to Public Health Or Healthcare Crises $57,322
93.368 21st Century Cures Act - Precision Medicine Initiative $55,803
47.050 Geosciences $54,031
81.049 Office of Science Financial Assistance Program $52,049
16.525 Grants to Reduce Domestic Violence, Dating Violence, Sexual Assault, and Stalking on Campus $40,166
12.902 Information Security Grants $26,205
47.075 Social, Behavioral, and Economic Sciences $25,354
93.421 Strengthening Public Health Systems and Services Through National Partnerships to Improve and Protect the Nation’s Health $21,856
47.070 Computer and Information Science and Engineering $15,677
93.865 Child Health and Human Development Extramural Research $15,210
43.001 Science $14,678
15.932 Preservation of Historic Structures on the Campuses of Historically Black Colleges and Universities (hbcus). $11,400
93.307 Minority Health and Health Disparities Research $9,154
10.217 Higher Education - Institution Challenge Grants Program $7,258
43.008 Office of Stem Engagement (ostem) $6,818
19.009 Academic Exchange Programs - Undergraduate Programs $2,310