Finding-001 Allowable Activities – Significant deficiency in internal controls over compliance (HOPWA Payroll Allocation) Management Response The organization recognizes the importance of ensuring that payroll allocations are properly supported by approved documentation. To address this finding, the agency has implemented the following corrective actions:
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Annual training on grant-specific timekeeping and payroll allocation requirements hasbeen instituted for all employees whose salaries are charged to grants.
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Updated Standard Operating Procedures (SOPs) have been issued to program directorsand payroll administrators outlining the necessary approval and documentation processfor payroll allocations.
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Supervisory review and certification of payroll allocation reports have been implementedto ensure compliance with approved grant allocations prior to payroll processing.
Training sessions will be held on: June 10, 2025
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June 10, 2025 (initial training session for all HOPWA-funded staff)
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Refresher training will be scheduled annually each June going forward.
Responsible Staff: Controller and Program Directors Implementation Date: June 2, 2025