Finding 567002 (2024-001)

Condition: CoC did not submit audited financial data in an accurate and timely manner to oversight organizations. The audited financial data was submitted to the U.S. Department of Health and Human Services and the State Department of Children and Families 12 months after the CoC’s fiscal year end. Context: CoC’s audited submission is required to be sent to the U.S. Department of Health and Human Services and State Department of Children and Families 6 months after their fiscal year-end (December 31st) and is also required to be submitted to the Federal Clearinghouse 9 months after the fiscal year-end. Criteria: In accordance with HHS and federal rules and regulations, CoC is required to submit certain data in accordance with their regulations in an accurate and timely manner. Cause: During the year, certain personnel and software issues arose to cause a delay in internally generated reports used to create the submissions for both HHS and the Federal Clearinghouse. Effect: The submissions were not submitted in an accurate and timely manner. In addition, HHS could not provide timely financial oversight. Auditor’s Recommendations: CoC should continue to develop and implement internal controls over both internal and external reporting, and the year-end close process to ensure reporting remains accurate and timely, with any unexpected financial date being investigated and corrected before it is reported. CoC should consider additional staff training on various reporting requirements. View of Responsible Officials: See Corrective Action Plan.