Finding 565992 (2024-003)

Significant Deficiency
Requirement
A
Questioned Costs
-
Year
2024
Accepted
2025-06-24
Audit: 359640
Auditor: Pbmares LLP

AI Summary

  • Core Issue: The Organization failed to submit the semi-annual report for January to June 2024 to LSC on time.
  • Impacted Requirements: This affects compliance with LSC reporting standards as outlined in 45 CFR 1644.
  • Recommended Follow-Up: Implement a review process to monitor LSC reporting deadlines and ensure timely submissions.

Finding Text

Allowable Costs – Legal Services Corporation Basic Field and Migrant Grant – Federal Assistance Listing Number 9.447030; Award Period: Year ended December 31, 2024; LSC Finding Code - RCOTCR Criteria: The Organization should have effective internal controls around reporting to LSC, to ensure timely reporting in accordance with 45 CFR 1644. Condition: During our audit, we noted that the semi-annual report from January through June of 2024 was not submitted to LSC timely. Cause: The Organization should have effective internal controls in place over reporting to LSC. Effect: The lack of controls over reporting to LSC could cause required reporting to not be done timely. Questioned Costs: None noted. Context: During our audit, we noted that the semi-annual report from January through June of 2024 was not submitted to LSC timely. Recommendation: We recommend the Organization implement a review process over LSC reporting deadlines to ensure that reports are submitted timely. Views of Responsible Officials: The Organization accepts the recommendations of the auditors to resolve their finding regarding a significant deficiency in internal controls to ensure compliance with LSC requirements.

Corrective Action Plan

Corrective Action Taken or Planned: The Organization will implement a review process to ensure that reports to LSC are filed timely. This review process will consist of the Executive Director and the Director of Finance independently reviewing the Oversight section of Grantease (LSC’s web-based platform) monthly to ensure compliance. The Organization already has calendared all report deadlines for LSC and has a good track record of meeting those deadlines. The Organization believes the missed deadline identified in the audit was due to changes in job responsibilities following organizational restructuring and will not occur again. Name of Contact Person: Steve Dickinson, Executive Director Phone Number of Contact Person: (804) 200-6049 Projected Completion Date: April 30, 2025

Categories

Allowable Costs / Cost Principles Reporting Significant Deficiency Internal Control / Segregation of Duties

Other Findings in this Audit

  • 565990 2024-001
    Material Weakness
  • 565991 2024-002
    Material Weakness
  • 1142432 2024-001
    Material Weakness
  • 1142433 2024-002
    Material Weakness
  • 1142434 2024-003
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
09.U01 Basic Field Grant and Migrant Field Grant $2.11M
16.575 Crime Victim Assistance $149,467
10.181 Ams - Pandemic Response and Safety Grants Program/ Ams - Farmworker and Meatpacking Worker Relief Grant Program $112,143
93.044 Special Programs for the Aging_title Iii, Part B_grants for Supportive Services and Senior Centers $27,754
09.U01 Pro Bono Innovation Fund $12,978
93.318 Protecting and Improving Health Globally: Building and Strengthening Public Health Impact, Systems, Capacity and Security $5,002