Finding Text
Program Information: Child Care Food Program-Homes – CFDA No. 10.558;
Grant No. 04593-CACFP-10-NP-DCH; Grant period – Year ended June 30, 2024 Criteria: Program regulations regarding provider disbursements require the organization to reimburse providers within five working days of receipt of all federal meal payments from CDSS. Statement of Condition: During our review of revenue, we noted two of the federal meal payments received from CDSS were distributed to the providers approximately one month late. Cause: Policies and procedures are in place for accounting staff to verify that the federal meal payments received from CDSS are distributed to providers within five working days of receipt. The Organization was inconsistent in following these policies and procedures. Possible Asserted Effect: Provider reimbursements for meals were not all distributed timely. Questioned Costs: $0 Perspective Information: Per review of files throughout tests of compliance, incident appears to have a low level of occurrence. Identification of Repeat Findings: Finding is not a repeat of a finding in the immediate prior audit. Recommendation: We recommend that accounting staff verify that the federal meal payments received from CDSS are distributed to providers within five working days of receipt. Views of Responsible Officials and Planned Corrective Actions: Management agrees with the result of the finding above. Going forward, policies and procedures in place will be followed by Organization staff. The Organization has updated their policies and procedures to ensure timely disbursement of CACFP provider reimbursements. A backup person in the CACFP department will be emailed a copy of the date stamped checks notifying them that a reimbursement check has arrived from CDSS. Having two people in the department receive the notification will ensure that an email is not overlooked and the provider reimbursement is processed within the required timeframe.