Finding Text
Procurement, Suspension and Debarment
Federal agency: U.S. Department of Health and Human Services
Program: Continuation of the National Evaluations System for Health Technology Coordinating Center
Assistance listing number: 93.103
Federal award identification number and year:
• 2U01FD006292-06 2024
• 3U01FD006292-06S1 2023
Criteria: 2 CFR 200.318 states non-federal entities must have and use documented procurement procedures that conform to 2 CFR 200.317 through 200.327. 2 CFR 200.214 states non-Federal entities are subject to the non-procurement debarment and suspension regulations implementing Executive Order 12549 and 12689, 2 CFR Part 180. The regulations in 2 CFR part 180 restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. 2 CFR 200 requires adequate documentation of compliance with 2 CFR 200.214.
Condition and context: The Organization established policies and procedures over suspension and debarment, including checking all vendors against the government suspension and debarment listing. The policies and procedures for suspension and debarment were being followed however the evidence of the search on sam.gov was not retained. A sample of five vendors with a total contract value of $8,528,526 was selected from a population of twelve.
Cause: The Organization’s management did not retain evidence of compliance with the above criteria regarding suspension and debarment due to oversight.
Effect: The Organization’s documentation was lacking evidence of tracking vendors for suspension and debarment.
Questioned costs: None
Repeat finding: No
Recommendation: We recommend management updates its policies and procedures to ensure adequate supporting documentation of suspension and debarment verification is maintained.
Views of Responsible Officials: Management agrees with the finding. See corrective action plan.