Finding 564502 (2021-003)

Material Weakness
Requirement
BE
Questioned Costs
-
Year
2021
Accepted
2025-06-11
Audit: 358625
Organization: Helping Alaska (AK)

AI Summary

  • Core Issue: Supporting documentation for the Homeless Assistance Program was destroyed, leading to a lack of evidence for applicant approvals.
  • Impacted Requirements: Grant guidelines were not followed, as there is no way to verify if assistance was properly awarded.
  • Recommended Follow-up: Implement procedures to confirm any unusual actions, like document destruction, with the grantor.

Finding Text

Homeless Assistance Program – Assistance Listing No. 21.023; Grant period – Year ended December 31, 2021 Material Weakness: As discussed in Finding 2021-002, supporting documentation was destroyed under the mistaken belief that personally identifying information of applicants should not be retained. Because the documentation was destroyed, there is no support to determine whether applicants that received assistance were approved under grant guidelines. Procedures should be put in place to verify with the grantor any alleged criteria that seems to be out of the ordinary, such as destroying documentation.

Corrective Action Plan

Helping Alaska will enact a policy to verify with the grantor for clarification before any action deemed out of the ordinary is carried out.

Categories

Material Weakness

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
21.023 Emergency Rental Assistance Program $18.91M
21.019 Coronavirus Relief Fund $3,167