Finding 563693 (2024-002)

Material Weakness
Requirement
B
Questioned Costs
-
Year
2024
Accepted
2025-06-04
Audit: 357988
Organization: Toole County (MT)

AI Summary

  • Core Issue: Program expenditures for transit grants were not tracked separately in the general ledger.
  • Impacted Requirements: This violates federal cost principles outlined in 2 CFR part 200, subpart E.
  • Recommended Follow-Up: Implement internal controls to ensure revenues and expenditures are clearly identified in the general ledger.

Finding Text

2024-002 Transit Grants CFDA Title: Federal Transit Formula Grants CFDA Number:20.507 Federal Award Number: 113057, 113061,113052,113093 Federal Agency: Department of Transportation Pass-through Entity: Montana Department of Transportation, Condition: Program expenditures were not separately identified in the general ledger by grant. Questioned Costs: None. Context: The cost principles in 2 CFR part 200, subpart E (cost principles), prescribe the cost accounting requirements associated with the administration of federal awards. Direct costs are those costs that can be identified specifically with a particular final cost objective, such as a federal award, or other internally or externally funded activity, or that can be directly assigned to such activities relatively easily with a high degree of accuracy. Effect: Non-compliance with federal cost principles Cause: The county does not have internal control policies and procedures in place that allows it to comply with cost principles outlined in the Uniform Guidance. Recommendation: Program revenues and expenditures should be separately identified in the general ledger.

Corrective Action Plan

Finding 2024-002: Transit Grants. Federal Award Numbers: 113057, 113061, 113052, 113093 Response: Toole County on behalf of Northern Transit Interlocal will implement and set up different expenditure and revenue codes to identify the grants and the expenditure of the grant funds.

Categories

Subrecipient Monitoring Allowable Costs / Cost Principles Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1140135 2024-002
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
20.507 Federal Transit Formula Grants $280,720
20.106 Airport Improvement Program, Infrastructure Investment and Jobs Act Programs, and Covid-19 Airports Programs $186,147
21.032 Local Assistance and Tribal Consistency Fund $80,555
97.067 Homeland Security Grant Program $73,312
93.045 Special Programs for the Aging, Title Iii, Part C, Nutrition Services $58,764
93.898 Cancer Prevention and Control Programs for State, Territorial and Tribal Organizations $42,294
93.069 Public Health Emergency Preparedness $39,796
93.268 Immunization Cooperative Agreements $28,227
10.557 Wic Special Supplemental Nutrition Program for Women, Infants, and Children $25,827
93.044 Special Programs for the Aging, Title Iii, Part B, Grants for Supportive Services and Senior Centers $22,200