Finding 563660 (2024-001)

Section III. Federal Award Findings and Questioned Costs 2024-001 – Reporting Information on Federal Program – Assisting Listing Number 21.027, U.S. Department of the Treasury, Coronavirus State and Local Fiscal Recovery Funds – American Rescue Plan Act Criteria or Specific Requirement – According to 2 CFR Part 200.512, auditees are required to submit the audit reporting package, including the Single Audit report, to the Federal Audit Clearinghouse within 30 days after receipt of the auditor’s report(s), or nine months after the end of the audit period, whichever comes first. Condition – The auditee did not submit the audit reporting package for the fiscal year ended December 31, 2023 within the required time frame. The Single Audit report was submitted to the Federal Audit Clearinghouse on April 4, 2025, which is beyond the required deadline of September 30, 2024. Questioned Costs: $0 Context: The reporting package was submitted 186 days past the deadline. Cause - The delay was due to a lack of effective internal controls and oversight to ensure timely submission of the audit reporting package. Effect or Potential Effect - Late submission of the audit reporting package may result in non-compliance with federal requirements, potentially affecting the auditee’s eligibility for future federal funding and subjecting the auditee to increased scrutiny or penalties. Recommendation - We recommend that the YMCA establish and implement a formal process to monitor and ensure timely submission of the audit reporting package to the Federal Audit Clearinghouse. This process should include setting internal deadlines and assigning responsibility to specific personnel for compliance monitoring. Views of Responsible Officials – Management has reviewed the finding related to the late filing of the audit report to the Federal Audit Clearinghouse and has developed the following plan to address this finding and ensure compliance going forward: 1. Root Cause Analysis – Previous to 2023, the last time the YMCA was required to have a Single Audit was the year ended December 31, 2012. Because this was a new process to the YMCA, we were unaware that we needed to submit the Single Audit to the Federal Audit Clearinghouse. In past years, the independent audit firm initiated the e-filing process on our behalf. 2. Action Steps – The YMCA will develop a year-end Federal Awards checklist to include all necessary preparation steps including but not limited to preparation of the Schedule of Expenditures of Federal Awards (SEFA); corresponding audit documentation; and procedures for filing the completed Single Audit to the Federal Audit Clearinghouse including confirmation that independent auditors have reviewed and certified the submission to the Clearinghouse. 3. Responsible Parties – The Controller will complete the checklist and perform the filing to the Federal Audit Clearinghouse and the CFO will review and approve. 4. Timeline – Submission of the Single Audit to the Federal Audit Clearinghouse as well as completion, review, and approval of the checklist will be done within 30 days of receipt of the final Single Audit report. 5. Monitoring & Evaluation – The checklist and approval process will be monitored on an annual basis to ensure ongoing compliance and effectiveness of this corrective action plan.