Finding 5629 (2023-002)

Finding No. 2023-002 - COVID-19 Education Stabilization Fund - Elementary and Secondary School Emergency Relief Fund - Assistance Listing Number #84.425D Criteria According to 2CFR Part 200.405 of the Office of Management and Budget's Uniform Guidance, a cost is allowable to a particular Federal award or to the cost objective if the goods or services involved are chargeable or assignable to that Federal award or cost objective in accordance with the relative benefits received. Condition The School provided a completed claim report for reimbursement of expenses that was finalized internally but not yet submitted to the grantor. The report was not properly reviewed resulting in an overstatement of expenses incurred in the report. Questioned Costs The claim report was modified prior to submission to the grantor, therefore there were no questioned costs. Context The School submits quarterly claim reports. The final report was not properly reviewed nor prepared. Cause Certain costs were double counted within the claims report due to the report not being properly reviewed. Effect Lack of a proper review may result in an incorrect claim filing and receipt of funds in excess of allowable costs incurred. Identification as a Repeat Finding This is not a repeat finding. Recommendation Claim reports and supporting schedules should be reviewed prior to finalization by the supervisor of the preparer of the report. Reporting Views of Responsible Officials We agree with the finding and will develop procedures to address the finding.