Finding 561748 (2024-001)

2024-001 Other Matter – Financial assistance listing number 93.912 – HRSA ACORP – Cash management Condition: Cash draws from the payment management system (PMS) were not performed correctly resulting in excess cash being drawn Criteria and effect: Draws should only be conducted on a reimbursement basis after funds have been expended. Cause: Staff member erroneously drew too much funds when drawing funds from PMS. Management had properly authorized the withdrawal and immediately discovered the error and took steps to correct the error. Questioned costs: None Recommendation: Management should provide additional training and oversight to prevent future errors. Views of responsible officials and planned corrective actions: Management agrees and will implement the corrective action plan found on page 32 of this report. Because the issue was caused solely by error and management immediately identified the error and took steps to resolve the issue we have reported this as an other matter as opposed to a material weakness or significant deficiency.