Finding Text
Federal Agency: Federal Highway Administration
Federal Program Name: Highway Planning and Construction
Assistance Listing Number: 20.205
Federal Award Identification Number and Year: Unknown
Pass-Through Agency: Wisconsin Department of Transportation
Pass-Through Number(s): 395-0095-05-79
Award Period: January 1, 2024 – December 31, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance
Criteria or specific requirement: 2 CFR 200 states that nonfederal entities are prohibited from contracting with or making subawards under covered transactions to parties that are suspended or debarred. “Covered transactions” include contracts for goods and services awarded under a nonprocurement transaction (e.g., grant or cooperative agreement) that are expected to equal or exceed $25,000 or meet certain other criteria as specified in 2 CFR section 180.220). All nonprocurement transactions entered into by a pass-through entity (i.e., subawards to subrecipients), irrespective of award amount, are considered covered transactions, unless they are exempt as provided in 2 CFR section 180.215. When a non-Federal entity enters into a covered transaction with an entity at a lower tier, the non-Federal entity must verify that the entity, as defined in 2 CFR section 180.995 and agency adopting regulations, is not suspended or debarred or otherwise excluded from participating in the transaction.
Condition: The Commission does not have policies and procedures relating to suspension and debarment, they follow guidance provided by 2 CFR rules.
Questioned costs: None
Context: While performing compliance procedures, it was noted that suspension and debarment procedures were not completed for all vendors meeting the requirements. Subsequent client procedures concluded that none of the contractors or vendors were suspended or debarred.
Cause: The Commission does not have policies and procedures relating to suspension and debarment.
Effect: The Commission is not in compliance with suspension and debarment requirements. Vendors may be paid with federal funds that are suspended and debarred entities which would not be in compliance with the Uniform Guidance.
Repeat Finding: No
Recommendation: We recommend the Commission review and update procurement policies to include suspension and debarment to ensure it meets the minimum requirements of 2 CFR 200 for all federal grants.
Views of responsible officials: There is no disagreement with the audit finding.