Finding 560268 (2024-001)

Significant Deficiency
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2025-05-13

AI Summary

  • Issue: Some amounts were not recorded correctly as payable and receivable by December 31, 2024.
  • Impact: This could lead to an inaccurate financial position for the RDA as of December 31, 2024.
  • Follow-up: Ensure proper recording of all payables and receivables in future financial statements.

Finding Text

Certain amounts were not properly recorded as payable and receivable at December 31, 2024. The financial position of the RDA could be inaccurately presented due to these amounts not being included in the December 31, 2024 financial position. Accounts payable and accounts receivable were adjusted with the audit.

Corrective Action Plan

We acknowledge the deficiencies noted in Finding 2024-001 and are taking proactive steps to strengthen our internal controls and year-end procedures. Regarding the missed accounts payable entries, we recognize that these two payments in 2025 should have been recorded as 2024 liabilities. To address this, we will implement a more rigorous review process for yearend payables. Moving forward, we will ensure that all invoices are not only recorded promptly within Bill.com but also subjected to additional layers of review at year-end to confirm proper period recognition. Having the presence of a dedicated Controller throughout the fiscal year will also further strengthen oversight and improve accuracy in financial reporting. For the Blight program, we have established a repeatable treatment approach to ensure consistency. When new situations arise, our team will meet to determine the appropriate accounting treatment and ensure proper documentation.

Categories

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Other Findings in this Audit

  • 1136710 2024-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
20.316 Railroad Rehabilitation and Improvement Financing Program $74.09M