Finding Text
Finding 2024-01
Information on Universe Population Size: 46 Section 8 Units
Sample Size Information: 5 Section 8 Units
Noncompliance Information: 1 Section 8 Unit
Statement of Condition: During the audit of tenant files, we noted that the required Enterprise Income Verification (EIV) Existing Tenant Search report was not run prior to tenant move-in in October 2024. As a result, lease files were not maintained in accordance with the Section 8 Housing Assistance Payment (HAP) contract/HUD guidelines.
Criteria: Under the HAP contract, the tenant lease files are required to be maintained in accordance with HUD Chapter 3 and HUD guidelines, which includes that EIV reports and forms be obtained prior to move-in and annually upon tenant recertification.
Effect: Management is not in compliance with the terms of the Section 8 HAP contract.
Cause: Staff oversight.
Recommendation 2024-01: We recommend that management review procedures to ensure that the tenant lease files and EIV reports are completed in accordance with the HAP contract/HUD guidelines.
Management’s Comments/Status: Agreed. The required EIV report was run in November 2024 for the tenant move-in in October 2024. Management is currently re-training the staff to ensure that going forward all required EIV reports (move-in, recertifications, monthly, quarterly) are prepared in accordance with HUD’s requirements.