Finding Text
U.S. Department of Treasury No. 21.027 – Coronavirus State and Local Fiscal Recovery Funds Grant Period Year Ended December 31, 2024 Criteria: Submissions to the City lacked segregation of duties. Condition and Context: For four out of four reimbursement request forms tested, disbursements were for allowable costs and related activities in the applicable period of performance. When reimbursement submissions were made to the City, one person prepared, approved, and sent the submission on each of the four request selected for testing. Effect: Expenses requested for reimbursement may not be in compliance with the federal award and financial reporting may be inaccurate. Cause: There was no segregation of duties over reporting, including the reimbursement request forms. Recommendation: At least two people should be a part of the reporting and submission process. One to prepare the documentation and one to approve it. The approval should be documented and maintained. Management Response: Processes are being implemented to ensure appropriate review process and document retention, see corrective action plan.