Finding Text
Finding 2023-001--Timely Submission of Single Audit--Significant Deficiency
Federal Agency: U.S. Department of Housing and Urban Development
Passed Through: New York State Office of Temporary and Disability Assistance
City of Troy, New York
City of Albany Community Development Agency
CARES of NY, Inc.
Unity House of Troy, Inc.
Federal Program: ALN 14.231 – Emergency Solutions Grant Program
ALN 14.267 – Continuum of Care
Grant Period: Year ended December 31, 2023
Condition: The single audit reports were not submitted to the federal audit clearinghouse prior to the September 30, 2024 deadline.
Criteria: Single audits are required to be submitted to the Federal Audit Clearinghouse at the earlier of 30 days after issuance of the financial statements or nine months after the fiscal year has ended. September 30, 2024 would have been 9 months after the Organization’s fiscal year end of December 31, 2023.
Cause: Significant turnover in key positions in early 2023 disrupted the financial management team responsible for maintaining the books and records for the December 31, 2023 fiscal year. This instability led to substantial delays in the monthly close process, ultimately preventing Josephs House from filing the single audit report on time.
Effect: The Organization was not in compliance with a significant clause of its federal grants and the audit requirements of Uniform Guidance.
Recommendation: The Organization should put in place policies and procedures to ensure that the books are closed and provided to the auditor in a timely manner that provides sufficient time for an audit to be completed prior to the single audit due date.