FAC Explorer

Finding 555713 (2022-008)

-
Requirement
L
Questioned Costs
-
Year
2022
Accepted
2025-04-23
Audit: 354339
Organization: Cheyenne and Arapaho Tribes (OK)
Auditor: Forvis Mazars LLP

AI Summary

  • Core Issue: The Tribe missed deadlines for submitting required forms FNS-101 and FNS-152, impacting compliance with federal reporting requirements.
  • Impacted Requirements: Forms must be submitted by September 15 and the 15th of the following month, respectively, to ensure timely program evaluation.
  • Recommended Follow-Up: Enhance policies and procedures to prioritize federal reporting to meet deadlines consistently.

Finding Text

Finding: Reporting (Other Matter) Federal Assistance Listing Number 10.567 – Food Distribution Program on Indian Reservations Award Number – 202020Q900346, 202120Q900346, 202121Q520646, 202222Q520646, & 202323Q520646; Award Year 2020, 2021, & 2022 Criteria or Specific Requirement: According to Chapter I Section 5 - Records and Reporting of the FNS Handbook 501, the Tribe is required to mail, fax, or electronically transmit a completed copy of form FNS-101, Participation in Food Programs - By Race, to be received by the appropriate FNS Regional Office by September 15 of each year. Further, the FNS-152, Monthly Distribution of Donated Foods to Family Units, must be received in the appropriate FNS Regional Office by the 15th date of the month following the month in which the USDA foods were distributed. Condition: Both the FNS-101 form and the FMS-152 form were submitted subsequent to the required deadlines. Questioned Costs: None. Context: The FNS-101 form required to be received by September 15, 2022 was not submitted until September 21, 2022. The FNS-152 required to be submitted by February 15, 2022 was not submitted until March 24, 2022. A non-statistical sampling methodology was used to select the samples. Effect: The Tribe is out of compliance with federal requirements and the awarding agency does not have timely information for evaluating programmatic results. Identification as a Repeat Finding: N/A Cause: Additional responsibilities absorbed by program director resulted in shifting priorities away from reporting deadline. Recommendation: We recommend that program personnel continue to implement policies and procedures that prioritize the federal reporting functions as needed in order to submit reports within the required timelines. Views of Responsible Officials: The Department agrees with the finding. See separate report for planned corrective actions.

Corrective Action Plan

Corrective Action: The Food Distribution Program will take steps to submit programmatic reports in a timely manner. The accountant responsible for the grant, along with the Procurement, Grants, and Contracts program, will monitor deadlines and follow up with the program as necessary. Additionally, the Grants program has recently implemented new Grants Management software, Instrumental, which will assist in tracking grant deadlines. Person(s) Responsible: Food Distribution Director Estimated Completion Date: July 31, 2025

Categories

Reporting School Nutrition Programs

Other Findings in this Audit

  • 555696 2022-004
    Material Weakness
  • 555697 2022-004
    Material Weakness
  • 555698 2022-005
    Significant Deficiency
  • 555699 2022-005
    Significant Deficiency
  • 555700 2022-005
    Significant Deficiency
  • 555701 2022-005
    Significant Deficiency
  • 555702 2022-005
    Significant Deficiency
  • 555703 2022-005
    Significant Deficiency
  • 555704 2022-005
    Significant Deficiency
  • 555705 2022-005
    Significant Deficiency
  • 555706 2022-005
    Significant Deficiency
  • 555707 2022-005
    Significant Deficiency
  • 555708 2022-006
    Significant Deficiency Repeat
  • 555709 2022-006
    Significant Deficiency Repeat
  • 555710 2022-006
    Significant Deficiency Repeat
  • 555711 2022-007
    -
  • 555712 2022-007
    -
  • 555714 2022-008
    -
  • 1132138 2022-004
    Material Weakness
  • 1132139 2022-004
    Material Weakness
  • 1132140 2022-005
    Significant Deficiency
  • 1132141 2022-005
    Significant Deficiency
  • 1132142 2022-005
    Significant Deficiency
  • 1132143 2022-005
    Significant Deficiency
  • 1132144 2022-005
    Significant Deficiency
  • 1132145 2022-005
    Significant Deficiency
  • 1132146 2022-005
    Significant Deficiency
  • 1132147 2022-005
    Significant Deficiency
  • 1132148 2022-005
    Significant Deficiency
  • 1132149 2022-005
    Significant Deficiency
  • 1132150 2022-006
    Significant Deficiency Repeat
  • 1132151 2022-006
    Significant Deficiency Repeat
  • 1132152 2022-006
    Significant Deficiency Repeat
  • 1132153 2022-007
    -
  • 1132154 2022-007
    -
  • 1132155 2022-008
    -
  • 1132156 2022-008
    -

Programs in Audit

ALN Program Name Expenditures
21.027 Coronavirus State and Local Fiscal Recovery Funds $12.24M
93.575 Child Care and Development Block Grant $1.65M
20.205 Highway Planning and Construction $1.14M
15.114 Indian Education Higher Education Grant $1.03M
15.025 Services to Indian Children, Elderly and Families $938,881
84.299 Indian Education - Special Programs for Indian Children $839,504
93.596 Child Care Mandatory and Matching Funds of the Child Care and Development Fund $751,720
93.237 Special Diabetes Program for Indians Diabetes Prevention and Treatment Projects $712,405
15.U01 477 Cluster (plan Year 1/1/2020-12/31/2023 $677,024
21.019 Coronavirus Relief Fund $650,424
93.441 Indian Self-Determination $553,439
84.250 American Indian Vocational Rehabilitation Services $538,085
15.130 Indian Education Assistance to Schools $532,440
10.567 Food Distribution Program on Indian Reservations $492,736
93.788 Opioid Str $476,392
14.862 Indian Community Development Block Grant Program $420,952
93.243 Substance Abuse and Mental Health Services Projects of Regional and National Significance $372,080
15.020 Aid to Tribal Governments $310,735
16.587 Violence Against Women Discretionary Grants for Indian Tribal Governments $305,643
93.568 Low-Income Home Energy Assistance $300,039
15.029 Tribal Courts $288,925
16.582 Crime Victim Assistance/discretionary Grants $268,008
15.144 Indian Child Welfare Act Title II Grants $265,523
11.307 Economic Adjustment Assistance $235,042
15.035 Forestry on Indian Lands $228,559
15.228 Blm Fuels Management and Community Fire Assistance Program Activities $224,609
20.509 Formula Grants for Rural Areas and Tribal Transit Program $158,689
16.750 Support for Adam Walsh Act Implementation Grant Program $132,254
93.047 Special Programs for the Aging, Title Vi, Part A, Grants to Indian Tribes, Part B, Grants to Native Hawaiians $116,809
93.912 Rural Health Care Services Outreach, Rural Health Network Development and Small Health Care Provider Quality Improvement $115,526
16.608 Tribal Justice Systems $111,102
15.904 Historic Preservation Fund Grants-in-Aid $104,704
93.391 Activities to Support State, Tribal, Local and Territorial (stlt) Health Department Response to Public Health Or Healthcare Crises $104,585
93.495 Community Health Workers for Public Health Response and Resilient $93,016
66.926 Indian Environmental General Assistance Program (gap) $88,002
93.612 Native American Programs $83,369
10.594 Food Distribution Program on Indian Reservations Nutrition Education Grants $78,216
93.600 Head Start $72,018
16.024 Tribal Sexual Assault Services Program $67,387
16.841 Voca Tribal Victim Services Set-Aside Program $61,973
66.419 Water Pollution Control State, Interstate, and Tribal Program Support $57,215
66.038 Training, Investigations, and Special Purpose Activities of Federally-Recognized Indian Tribes Consistent with the Clean Air Act (caa), Tribal Sovereignty and the Protection and Management of Air Quality $54,316
93.556 Marylee Allen Promoting Safe and Stable Families Program $50,533
93.499 Low Income Household Water Assistance Program $41,768
93.645 Stephanie Tubbs Jones Child Welfare Services Program $39,502
93.569 Community Services Block Grant $34,068
15.922 Native American Graves Protection and Repatriation Act $26,450
93.671 Family Violence Prevention and Services/domestic Violence Shelter and Supportive Services $9,079
15.156 Tribal Climate Resilience $6,663
93.054 National Family Caregiver Support, Title Vi, Part C, Grants to Indian Tribes and Native Hawaiians $6,560
66.818 Brownfields Multipurpose, Assessment, Revolving Loan Fund, and Cleanup Cooperative Agreements $2,182
15.954 National Park Service Conservation, Protection, Outreach, and Education $1,599
84.415 Indian Education National Activities (state Tribal Education Partnership (step) and Native American Language (nal) $1,214
84.060 Indian Education Grants to Local Educational Agencies $433