Finding Text
2022-007 Procurement
Material Weakness
CONDITION: Out of 6 procurements selected for testing 6 did not have an adequate number of bids/quotes documented or an allowable sole source justification documented. CRITERIA: Section 200.320 Methods of Procurement to be Followed of the Office of Management and Budget’s Uniform Guidance outlines the following requirements:• Price or rate quotations must be obtained from an adequate number of qualified sources if the procurement exceeds the small purchase threshold ($10,000).
• Formal bidding procedures must be used if the procurement exceeds the Simplified Acquisition Threshold ($250,000).
• Sole sourcing is only allowed when one or more of the following circumstances apply: (1) The item is available only from a single source; (2) The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation; (3) The federal agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the non-federal entity; or (4) After solicitation of a number of sources, competition is determined inadequate
CAUSE: Adopted policies do not reflect requirements outlined in the OMB Uniform Guidance. EFFECT: The School may be paying too much for goods and services.