FAC Explorer

Finding 553476 (2024-001)

- Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2025-03-31
Audit: 352161
Organization: Ritter Center (CA)
Auditor: Vasquez & Company LLP

AI Summary

  • Issue: The annual Federal Financial Report (FFR) was submitted 112 days late, violating submission deadlines.
  • Requirements Impacted: This delay breaches OMB Compliance Supplement and CFR regulations regarding timely financial reporting.
  • Follow-Up: Improve tracking of report submissions and document extension requests to ensure compliance with grant reporting requirements.

Finding Text

Criteria: Per OMB Compliance Supplement under the financial reporting requirement for SF-425, Federal Financial Report (OMB No. 4040-0014), and per Code of Federal Regulations (CFR), Title 2, Subtitle A, Chapter II, Part 200, Compliance Requirements, the annual Federal Financial Report (FFR) due dates are aligned with the Payment Management System quarterly report due dates. Condition The annual FFR for the quarter ending March 31, 2024 was submitted on November 19, 2024, which is 112 days after the required submission due date of July 30, 2024. Cause and Effect The Center had significant employee turnover during the year. As a result, the FFR was submitted late. Questioned Costs None Recommendation We recommend that the Center enhance its existing tracking process of grant report submission requirements and maintain formal documentation of reports submitted. Additionally, the Center should implement a procedure to request approval from the granting agency for federal report submission extensions in advance of the due date. Documentation of such extensions should be maintained on file. This will help ensure compliance with grant reporting requirements, as specified in the grant agreement.

Corrective Action Plan

Views of Responsible Officials and Planned Corrective Actions The FFR report was submitted late due to the Director of Finance being new to the position and balancing vacancies in the Accounting Manager and Accounts Payable Clerk positions. There were many deadlines backlogged and the FFR report is one of those items. The Center has been experiencing stability in the key positions as well as expanding the department to include a Grants Administrator who will be responsible for grants reporting. Additionally, the Center is working on a Master Calendar of due dates to monitor and stay ahead of reporting deadlines. Person Responsible: Hector Zapeta Position of Responsible Party: Accounting Manager Anticipated Completion: June 30, 2025

Categories

Reporting

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
93.224 Health Center Program Cluster $1.76M
14.267 Continuum of Care Program $163,098
14.231 Emergency Solutions Grant Program $23,828