Finding Text
2023-006—LATE DATA COLLECTION FORM
Funding Agency: All
Title: All
AL #: All
Award #: All
Award Period: All periods
Estimated Questioned Costs: None
Type of Finding
• (E) Significant Deficiency in Internal Control Over Compliance of Federal Awards
• (F) Instance of Non-Compliance Related to Federal Awards
Statement of Condition
the Housing Trust Data Collection Form for the year ended December 31, 2022 was submitted after the required due date.
Criteria
The audit shall be completed and the data collection form and reporting package shall be electronically transmitted within the earlier of 30 days after receipt of the auditor's reports, or nine months after the end of the audit period. If the due date falls on a Saturday, Sunday, or Federal holiday, the reporting package is due the next business day (2 CFR 200.512(a)).
Cause
The expected deliverables requested to complete the audit were not received by the aforementioned deadline, which resulted in a late submission.
Effect
the Housing Trust is not in compliance with Federal Award data collection form requirements as required under Uniform Guidance regulations.
Recommendation
the Housing Trust should implement controls to ensure that all future data collection forms are completed in a timely manner.
View of Responsible Official
The contractors hired to do the accounting and payroll functions are no longer under contract with the Housing Trust. All financial functions are now being taken care of in-house. The financials are already in the process of being adjusted and all numbers being accounted for with documentation. This will continue through 2023 and in 2024, the chart of accounts will be changed to reflect the current practices for a nonprofit organization. As the Executive Director prepares the 2024 budget, a reorganization of the business operations department has started. Staff changes will also need the Business Operations manager to provide a thorough monthly review. The current administrative assistant will take on the role of accounting technician to handle the day-to-day QuickBooks-related processes. Work has already started to develop checks and balances.
Corrective Action Plan Timeline:
Immediately
Designated Employee Responsible for Corrective Action:
Business Operations Manager