Views of Responsible Officials and Planned Corrective Action: While Quincy Asian Resources, Inc. concurs with the ultimate outcome identified in the finding, we want to emphasize our review indicates all transactions were handled with appropriate intent. The identified adjustments were primarily due to timing of personnel transitions on our accounting department. To further strengthen our financial reporting processes, we have subsequently hired a new controller with extensive nonprofit accounting experience. This addition to our team Views of Responsible Officials and Planned Corrective Action: While Quincy Asian Resources, Inc. concurs with the ultimate outcome identified in the finding regarding timesheet the identified documentation issues stemmed from procedural gaps in our timekeeping processes rather than any misuse of funds. Our internal review confirms employees dedicated appropriate time to grant activities, but our timecard reporting system did not adequately capture this effort due to:
1. Staff’s incomplete understanding of federal documentation requirements
2. Need for enhanced timesheet review protocols
3. Limitations of our current time tracking system
To strengthen our processes, we are:
1. Implementing a new time tracking system better aligned with federal requirements
2. Providing comprehensive training to all employees on proper time reporting
3. Training supervisors on thorough timesheet review procedures
4. Enhancing our internal controls around time documentation
These improvements will ensure our documentation fully supports the valuable grant-funded services we provide to the community