Finding Text
Federal Program: ALN 93.558- Temporary Assistance for Needy Families (TANF) Category: Compliance /internal control Compliance Requirement: Reporting Criteria: The agreement between the lead agency and the Organization required that monthly reports, which include invoices, narratives, and other documents, should be submitted within 10 days after the end of each month. Condition: The Organization failed to submit six (6) out of eleven (11) monthly reports on time, as stipulated by the agreement. Cause: The delay in submitting reports was due to the unavailability of the participant list required to be included in the monthly reports. Effects: Condition may result in noncompliance with the requirements of reporting. Prior year’s findings: Not identified Questioned cost: None Recommendation: We recommend that management automate data collection to ensure timely availability of information, set clear internal deadlines earlier than the actual submission date, conduct regular audits to verify data accuracy, maintain effective communication channels with all involved parties, provide comprehensive training and support to staff, and develop contingency plans to address unexpected issues. Management’s response:
Nuestra Escuela’s Program Director will use an automatized data collection software to ensure timely availability
of participants’ information.
Nuestra Escuela strengthens internal controls to ensure the compliance with the reporting.
Nuestra Escuela will conduct regular audits to verify data accuracy, maintaining effective communication
channels with all involved parties.
Nuestra Escuela Management Staff will take specialized training in participant qualification and proper time
management.
The Executive President will develop a contingency plan to address unexpected issues with the compliance.