Finding Text
Federal Agency: Department of Education
Federal program title: Student Financial Aid ClusterAssistance Listing Number: 84.033, 84.063, 84.007, 84.379, 84.268
Award Period: July 1, 2023, through June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance (Other Matters)
Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 682.610, states that institutions must report accurately the enrollment status of all students regardless if they receive aid from the institution or not. This includes the enrollment effective date and related enrollment status, which must be reported for both the Campus-Level and the Program-Level as well as the program begin date. In addition, at a minimum, schools are required to certify enrollment every 60 days, and respond within 15 days of the date that NSLDS sends a Roster file to the school or its third-party
servicer.
Condition: Incorrect or untimely reporting by the University of Students’ Changes in status during the 2023-2024 award year under audit.
Questioned costs: Unknown.
Context: Out of the 17 students tested noted 1 or more discrepancies, as follows:
• 5 students’ status was incorrectly reported to NSDLS.
• 4 student’s’ enrollment effective date was not reported correctly to NSLDS.
• 20 students’ enrollment status change was not reported to NSLDS within 60 days.
Cause: Lack of appropriate policy and procedure in place regarding NSLDS enrollment reporting for the year under audit.
Effect: Noncompliance with federal regulations which could lead to untimely and incorrect reporting of enrollment information to NSLDS.
Repeat Finding: Yes – 2023-02
Recommendation: We recommend that the University review their enrollment reporting policies and procedures to ensure accurate reporting.
Views of responsible officials: There is no disagreement with the audit finding. Management has addressed their corrective action plan in a separately issued letter.