Federal Program: Student Financial Assistance Cluster - Federal Direct Student Loan Program
Federal Agency: U.S. Department of Education
Pass-Through Entity: Not applicable
Assistance Listing Number: 84.268
Federal Award Year: June 30, 2024
Criterion: Title IV regulations (34 CFR 685.309b) require that upon receipt of an enrollment report from the
Secretary, Institutions must update all information included in the report and return the report to the Secretary;
(i) in the manner and format prescribed by the Secretary; and (ii) within the timeframe prescribed by the
Secretary. Unless it expects to submit its next updated enrollment report to the Secretary within the next 60
days, an Institution must notify the Secretary within 30 days after the date the Institution discover that: (i) a loan
under Title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at
the Institution and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least
a half-time basis for the period for which the loan was intended; or (ii) a student who is enrolled at the
Institution and who received a loan under Title IV of the Act has changed his or her permanent address.
Condition and Context: For four students out of twenty-five selected for testing, the College did not notify the
NSLDS in a timely matter of a change in enrollment status.
Cause and Effect: The College failed to follow its procedures for reporting student status changes. The
accuracy of Title IV student loan records depends heavily on the accuracy of the enrollment information
reported by schools. If an institution does not review, update, and verify student enrollment statuses, effective
dates of the enrollment status, and the anticipated completion dates, then the Title IV student loan records will
be inaccurate in NSLDS.
Recommendation: The College should implement a process and related to verify with NSLDS that all
enrollment status information for all students is updated accurately and timely. Corrective Action Plan
The College will continue to work with the NSC Audit Response Team, Office of the Registrar, and Office of
Information Technology to resolve the data reporting issues we are currently experiencing. Denise Owens, Student Loan Specialist and Debbie Schreiber, Registrar will work together to provide manual data reporting to
NSLDS in an accurate and timely manner. Responsible Persons
Scott Allen, Interim Director of Financial Aid
Denise Owens, Student Loan Specialist
Debbie Schreiber, Registrar
Anticipated Completion Date
This is an ongoing process and will begin immediately