Finding Text
2024-003
Agency: U.S. Department of Education
Assistance Listing Numbers: 84.007, 84.033, 84.038, 84.063, 84.268 and 84.379
Programs: Student Financial Assistance Cluster
Federal Award Identification Number: Various
Federal Award Year: June 30, 2024
Criteria: The College is responsible for designing, implementing and maintaining internal controlover compliance for special tests and provisions and for accurately reporting significant data elements under the Campus-Level and Program-Level records within the National Student Loan Data System (NSLDS) that the Department of Education (ED) considers high risk.
Condition: Management's review of the enrollment reporting did not detect that 3 student's change in status, while reported to their third party servicer – the National Student Clearinghouse (NSC), was not reported to NSLDS within the 60 day required timeframe.
Questioned Costs: The amount of known questioned costs could not be determined.
Context: We tested 26 students that had a change in status. All students had their change in status reported to NSC for timely reporting. However, of the 26 student, 3 student's change in status did not make it to NSLDS within the required 60 day timeframe. The College is responsible for timely reporting to NSLDS, whether they report directly or via a third-party servicer. The sample was not statistically valid.
Cause: The College's internal control over compliance for enrollment and special tests were not operating effectively which led to noncompliance.
Effect: The information for 3 of 26 tested students was reported accurately reported to NSC however the information was not reported within NSLDS timely which is information that ED considers high risk and the College's internal controls over compliance did not detect the errors.
Recommendation: We recommend the College review internal controls over enrollment reporting to ensure student change status changes get reported to NSLDS timely.
Management's Response: Management agrees and has implemented necessary procedures and management oversight to meet the requirements.