Finding 540572 (2024-001)

Student Financial Assistance Cluster 84.063 Federal Pell Grant Program Department of Education July 1, 2023 – June 30, 2024 Institutions must report student disbursement data to Common Origination and Disbursement (COD) system within 15 calendar days after the institution makes a disbursement or becomes aware of the need to make an adjustment to previously reported student disbursement data or expected student disbursement data. Institutions may do this by reporting once every 15 calendar days, bi-weekly or weekly, or may set up their own system to ensure that changes are reported in a timely manner. During our testwork over 40 students who received Pell Grant funds, we identified the following students in which the College did not accurately and timely report the disbursement to COD.• 14 students did not have their disbursement information submitted within 15 calendar days to the COD. • 20 students’ information were not accurately provided to the COD. The College’s control failed in detecting that untimely and inaccurate information was reported to COD. Systemic. None noted. The sample was not intended to be, and was not, a statistically valid sample. Yes, a similar finding was noted in the prior year. We recommend that the College enhance its internal controls to ensure all Pell disbursements are reported accurately and timely to COD. The College concurs with this finding as stated. We will modify internal controls to ensure accurate and timely reporting of student disbursement information to COD.